Finance Officer

Finance officer

A. Required qualifications, competences and experience

Qualifications

• BA in accounting, financial controlling, economics or similar area
• Professional experience
• at least 7 years’ professional experience in a comparable position
• administration and accountancy work experience in development cooperation and similar organization
• Other knowledge, additional competences
• in-depth knowledge of accounting software
• In-depth knowledge in electronic banking system
• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• confidential handling of data and information
• very good knowledge of the English and Arabic, ideally a knowledge of German
• high attention to details, and preciseness
• good team player
• self-learning capacity
• conscientiousness/reliability/attentiveness
• dedication/commitment
   

B. Responsibilities

The position holder is responsible for:

• ensuring that financial administration functions well in accordance with GIZ standard procedures
• handling bookkeeping Journals accounting tasks using WINPACCS accounting software for several projects as per GIZ rules and regulations
• handling the projects bookkeeping cycle and assuring quality
• handling the yearly income tax on services for the projects as per GIZ procedures in place
• financial verifications of vouchers related to local subsidies contracts
• effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office (monthly bookkeeping journals)
• Internal Control Function – Project site visits
• performing tasks in compliance with GIZ’s Orientation and Rules (O+R)
   

In this context, the position holder fulfils the following tasks:

C. Tasks

Financial services

The position holder

• checking the plausibility of vouchers and categorizing of vouchers according to the internal bookkeeping charts of accounts
• Independently handling the bookkeeping journals for projects.
• monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the commission
• verifying vouchers and posting them in related bookkeeping system
• checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
• carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period accounts and bank reconciliation vouchers
• submits the end-of-month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) to GIZ Head Office
• processes the annual List of balances/Balance reports for all GIZ Office Journals including financing Journals in cooperation with the responsible Dept. in HQ
• advises projects on bookkeeping and voucher posting matters
• verifying vouchers and posting them in related bookkeeping system
• handling the yearly income tax calculation for each project journal
• processes the annual list of balances/Balance reports for all GIZ Office Journals including financing Journals in cooperation with the responsible Dept. in HQ
   

Quality Assurance - Internal control (monthly error sheets + checklist A)

The position holder

• prepares monthly error sheets for project journals and communicates results on time to the projects/programmes managers
• monitors the completion of rectification of monthly error sheets and follows up with the related projects managers
• carries out internal controls Checklist A in accordance with GIZ rules and regulations for all related projects
   

Internal Control Function – Project site visits

The position holder

• Performs Internal Control site checks (Checklist C or D) in Lebanon and in the region
• is involved in drawing up the annual internal control schedule, reports and monitors the completion

 Other duties/additional tasks

The position holder

• regularly checks the changes in GIZ Orientation and Regulations Tool (O+R) in relation to field of work
• performs other relevant duties and tasks at the request of direct superior
• manual and DMS filing according to GIZ regulations and GIZ Office internal agreements
• filling ZASone (Zeitaufschriebe) on daily bases
• invoice preparation and check for regional contracts, when needed
• invoice preparation and check for GIZ Office when needed

Job description will be further amended throughout the contract period.