Akkar Branch Manager

Branch Manager Akkar

• Supervise and manage the project program staff day to day performance.
• Overall responsibility of project design, implementation, M&E and budget.
• Ensures that the project activities are on track and take necessary actions to mitigate and deviation.
• Responsible of tender processes in coordination with the logistic department.
• Provide capacity building of the project staff.
• Develop and monitor the project implementation work plan and maintain regular update.
• Responsible of project reporting to donors (weekly, monthly, and quarterly).
• Ensure that the project expenditure is according to the budget and in compliance with the donor regulations.
• Undertake monthly follow up on project supporting documents.
• Coordinate and liaise with local authorities and other stakeholder as needed (municipality, coordination forums, etc…)

Plan the project

• Define the scope of the project in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion

Staff the project

• In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff and/or volunteers according to the established policies and practices of the organization
• Ensure that personnel files are properly maintained and kept confidential
• Ensure that all project personnel receive an appropriate orientation to the organization and the project
• Contract qualified consultants to work on the project as appropriate
• Provide series of training and workshops to build the capacity of the staff

Implement the project

• Execute the project according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control the project

• Write reports on the project for management and for funders
• Communicate with funders as outlined in funding agreements
• Monitor and approve all budgeted project expenditures
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the project are up to date
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements

Evaluate the project

• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Evaluate the outcomes of the project as established during the planning phase

Additional tasks:

• Follow up on the case management department
• Improve the quality for the child protection program and seek to get direct fund from donors

Management tasks:

• Conduct weekly meetings for all Akkar staff
• Capacity building, coaching and team building activities
• Leave / sick requests follow up
• Planning and reporting
• Support system between different teams
• Focal point for communication with different stakeholders
• Creation of needed templates
• Performance management for Akkar staff
• Follow up with finance and logistics departments to facilitate the work.
• Security and safety focal point.
• JD for Akkar staff – exit interviews – staff filing
• Meets financial objectives by forecasting requirements; scheduling expenditures; analyzing variances; initiating corrective actions – payments requests – cash monitoring – purchase approvals – archiving follow up
• Vehicle plans follow up
• Motivation and psychological support to my staff when needed (self-care especially for field staff working under stressful situations)
• Attending working groups meetings – evaluation sessions with partners – introducing Akkarouna to other sectors
• Filling the gap of absent staff members

Support:

• Projects proposals – funding opportunities
• Brainstorming workshops and improvement action plan
• Templates creation when needed
• Conduction interviews – exams creation – interviews grid creation
• Support for Tripoli staff
• Experience exchange between Akkar office and Tripoli office
• Potential partnerships suggestions – follow up - meetings – MOUs preparation and signatures
• Grabbing opportunities and suggesting new strategies
• Throwing new ideas – and learnings
• Coordination with auditors and consultants
• Providing support to some municipalities / consultancy / project proposals