Logistic and Procurement Officer (Urgent) "on behalf of Tankamel sawa"

DUTIES

• Tendering process including all document needed
• Draft contracts , service agreements and raise Purchase orders
• Provides relevant quotations from preferred vendors in coordination with the finance office (budget).

• Responds to logistics requests related to supplies, materials, and other items for project beneficiaries and activities.
• Responsible and updating the inventory list.
• Responsible for the delivery of Items.
• Responsible for Petty Cash payments,  follow up with the PCs to provide budget for each request and ensure related documentations are prepared for the Finance Department
• Implement Tankamel sawa procurement policies and templates to all purchases;
• Filing all tendering and procurement documentation according to tankamel sawa filing system;
• Liaise with administration and finance to manage all contracts and payments to suppliers using the Tankamel sawa management tools;
• Explore opportunities and enter into mid-Term Supply and Service Agreements to reduce procurement process time.
• Ensure log book for cars and fuel compiled and signed each month
• Ensure that all items procured meet appropriate quality standards; 
• Liaise with offices to proactively determine procurement needs and appropriate delivery schedules;
• Research potential vendors by reviewing prices, quality and services.
• Compare and evaluate offers from suppliers.
• ​​​​​​​​​​​​Negotiate contracts’ terms of agreement and pricing.
• Track orders and ensure timely delivery.
• Ensure that all the purchase orders and purchase requests are filled accurately and signed by the designated persons before proceeding with any purchase.
• Secure 3 quotations from 3 different vendors and ensure that the 3 quotations are of the same specifications and quantities, for any purchase above $500.  
• Enter order details (e.g. vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information and invoices.
• Prepare reports on purchases, including cost analyses.
• Create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.
• Assisting the wash Engineer in the quality control of item delivered on site

SKILLS

• Good communication and interpersonal skills
• Strong organizational and team working skills
• Good cultural awareness and sensitivity
• Highly approachable, trustworthy and confidential
• Ability to work under pressure 
• Very Good English Language level

Computer Skills

• Must be adept in use of MS Office applications