Expert for Drafting civic education action plan

Project funded by the European Union

Terms of Reference

R_ 3D Drafting of Action Plan for a community center

Professional Local Expert (Independent/Body)

Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli

1. Introduction

The Municipality of Tripoli received on the 15th of January 2016  a grant from the European Union (EU) to realize the project” Improvement of Development Process and Local Governance in the Municipality of Tripoli” over a period extending to 36 months. The overall objective of the project is to improve the institutional and operational contribution to governance and development process in the Municipality of Tripoli. The Specific objectives of the project are to improve access in Bab El Tabbane, Jabal Mohsen and El Ghouraba to basic and adequate social services on a sustainable basis. All three communities will benefit from a positive impact on different levels especially on Health, Education, Job Creation and awareness levels. Five Expected results derive from the project.

2. The project

The project derives from four basic facts advanced by the Municipality of Tripoli:

1. The local authority and civil society are in need for capacity building.
2. Health is a fundamental human right and should be available to all people regardless of gender, social class, ethnicity and age.
3. Job opportunities are very limited due to the deficiency of educational skills.
4. Recreational activities allowing the cohesion of the dissimilar zones allow a better synergy.

The civil war witnessed throughout many years from 80s and renewed with the Syrian crises had severe repercussions on the social fibre and the spatial structure of the town. It weakened the social cohesion and shaped the city into neighborhoods demarcated and ruled by conflicting sectarian groups.

To tackle the hard social division, the Municipality of Tripoli rehabilitated a community center where workshops and roundtables will be organized to enhance citizenship and promote dialogue among different constituents of the local community. The subjects to be addressed could include reconciliation, trust building, negotiation, dialogue principles, social inclusion, mutual assistance and social solidarity. Many sessions, roundtables, workshops to capitalize on the theatre drama, volunteering and best practices conducted in these fields through NGOs and Civil Society organizations in the targeted neighbors will be presented, discussed and enhanced to disseminate a new culture of change and cohabitation and declaration of intent.

3. Tasks

The Expected Result (3) consists of implementing civic education program to enhance citizenship and promote dialogue among different constituents of the society.

For this purpose, the Municipality of Tripoli is seeking to contract a short-term local expert to perform the following tasks:

• Realize an assessment of all NGOs, CBOs, associations and organizations that are conducting a civic education program in the project area and specify topics, targeted gender and age and number of participants enrolled in their program.
• Promote the civic education program that will be realized in the community center among the NGOs, associations and organizations and stakeholders active in the project areas.
• Assist in the organization of a seminar to launch the specified civic education program by the contracting authority.
• Manage the civic education program in coordination with the moderators of the sessions and roundtables.
• Ensure the signature of the participants of declaration of intent.
• Elaborate a relevant action plan for a future civic education program that ensures the sustainability of the community center taking into consideration the above assessment and the lessons learned from the realized civic education program. Such action plan should include, but not limited to, overall outline of the suggested future civic education topics, target groups, duration, objectives and content of each topic module, in addition to the required qualifications of different moderators.

4. Start of the contract   

- The contract duration is 45 days and will start on the day of its signature with the Municipality of Tripoli.

- The ceiling of the contract is: 2500 Euros

5. Evaluation of proposals and award of the contract

Proposals will be evaluated by the concerned committee. Methodology and CV will have a grade over 80 and the financial offer will have a grade over 20. The total evaluation grade of the expert will be the sum of the two grades and over 100.

6. Dependence

The professional local expert will report to the Project Coordinator and will coordinate his/her work with the Mayor, the activity-based committee, the steering committee and the Partnership Forum

7. Deliverables

The following deliverables are requested from the local expert:

• Assessment Report about all NGOs, CBOs, associations and organizations that are conducting a civic education program in the project area specifying topics, targeted gender and age and number of participants enrolled in their program.

• Report on the launching seminar of the civic education program including speakers, list of participants and HR photos, 

• Report integrating all reports presented by different session moderators after finishing the civic education program.
• The relevant action plan for a future civic education program that ensures the sustainability of the community center. 

All above deliverables should be presented in English. A synthesis (summary) in Arabic of the deliverables should be presented as well to the Municipality.

8. Education/Professional experience and skills

The candidate should have an academic formation, preferably in social sciences, in addition to a minimum of 5 years of experience in the fields of needs assessment and stakeholder analysis, and in the development of community related civic education programs. S/he should be well knowledgeable of Tripoli context and highly experienced in communication and reporting skills.

Fluency in both Arabic and English languages are a must (fluency in French is an additional asset).

9. Submission  of proposals

Interested experts are invited to submit their proposals in two components, a technical part and a financial part. Each of the two components should be placed inside a separate sealed envelope showing on the outside the title of the component (Technical or Financial). The two envelopes containing the technical and financial parts should be placed inside one main envelope. The main envelope should be submitted sealed and should show on the outside just the project name as follows:  

Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli

Any other sentence, mark, sign or logo shown on the outside of the main envelope that may refer to the identity of the expert presenting the proposal will lead to discarding the proposal.

The technical proposal should contain:

- Name and Coordinates of the expert presenting the proposal.

- Copy of the registration of the expert at the Lebanese Ministry of Finance.

- The Expert CV that highlights the expertise needed in the TORs.

- An elaborated methodology of work (maximum 5 pages) where the expert explains the approach s/he will undertake to implement the proposed tasks.

- A Gantt chart of the proposed schedule of activities.

- In case the applicant is a CSO, a complete file showing that the CSO is working in the targeted area, together with a detailed proposal, report of its activities in the same field of activity proposed in the action and a financial report for the past three years should be attached also to the proposal. 

The financial proposal should contain:

- A financial offer including the expert expected dues for the whole intervention in Euros

All proposals should reach the Municipality of Tripoli, Tall Square, Tripoli-Lebanon not later than

12:00 noon of day 1/10/2018

All requests for clarifications, should be addressed in writing by e-mail to the following mail address: idlg.tripoli@gmail.com

Proposals sent by e-mail will be discarded.

10. Settlement of the expert dues

The expert's dues will be settled, after receipt and acceptance of his/her deliverables and against an invoice submitted to the Municipality of Tripoli at the end of his/her contract.