Deputy Field Coordinator

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious
humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from
acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian
principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon,
and delivers assistance based on the needs, regardless of religion, politics and ethnic matters.
Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the
needs of populations affected by conflict, natural disasters or economic crises.
PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in
Shelter Rehabilitation, Health and in Livelihood Recovery sectors.
SUPERVISION
UNDER THE DIRECT SUPERVISION OF
Field Coordinator
UNDER THE TECHNICAL SUPERVISION Deputy Head of Mission
(works in collaboration with (not exhaustive): Shelter & Infrastructure
Coordinator, Grants and Communications Manager, MEAL Coordinator,
Livelihood Coordinator, Health Coordinator)
UNDER THE OVERALL SUPERVISION Field Coordinator
IN SUPERVISION OF Project Managers (Shelter PM, infrastructure PM. Health PM, protection
PM, MEAL M, Livelihood PM, Quality Assurance Advisor)
OVERALL MISSION
1- GENERAL OBJECTIVE
The Deputy Field Coordinator ensures at base level the effective implementation of PU-AMI’s program in Akkar,
targeting the Syrian crisis affected populations. S/he is also responsible for representation on technical topics by
humanitarian stakeholders at local level and in charge of proper reporting to the donors supporting the Program.
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2- RESPONSABILITIES AND TASKS
ROLE AND RESPONSIBILITIES
Under the supervision and line management of the Field Coordinator, the Deputy Field Coordinator is responsible
at base level for the direct supervision of the Programs being implemented in the Base. This includes the Shelter,
WASH infrastructure, Protection, Livelihoods, Health, and Monitoring, Evaluation, Accountability and Learning
(MEAL) departments.
 Programs: S/he coordinates with the project teams and ensures the operational and qualitative aspects of the
programs are put into practice properly (monitoring of objectives, respecting due dates and budgetary
provisions, quality control, synergy of the teams) according to the contractual documents and in line with PUAMI
policies and procedures;
 MEAL: S/he coordinates with the MEAL department and ensures the implementation of the activities of this
departments as well as interactions with programs and design of relevant tools.
 Representation: S/he participates in the technical forums (Working Groups) at local level in collaboration with
the Project Managers;
 Human Resources: S/he is the direct line manager of the Project Managers (including a Quality Assurance
Advisor supporting the health intervention) in Akkar base and ensures that appropriate support and capacity
building is brought to the senior managers of the programs;
 Logistics and Administration: S/he oversees the logistics and administrative duties of the projects with the
support of the Logistic and Administration Departments;
 Strategy: S/he ensures that the programs developed are in line with PU-AMI mandate and strategy, and
proposes new interventions according to the evolution of the humanitarian situation in the region.
SPECIFIC OBJECTIVE AND LINKED ACTIVITIES
1. MANAGEMENT OF THE PROGRAM DEPARTMENTS OPERATIONAL AND QUALITATIVE DEVELOPMENT
 Guide all the Managers under his/her direct responsibility in achieving project objectives, guaranteeing the
quality of the work done and respecting reporting and implementation timelines;
 Provide regular updates of the Program implementation activities and performance to the Field
Coordinator;
 Alert the Field Coordinator in cases where delays in carrying out programs have been identified and
suggests adjustments (in terms of activities, operation area, budget, schedule etc...);
 Identify, assess and analyze needs with the Project Managers and the field teams and make suggestions
and recommendations to the Field Coordinator, Head of Mission and Deputy Head of Mission to improve
the quality of activities;
 Ensure supervision and close team work between the Project Managers in relation to the proper
implementation of activities;
 Create links between project managers involved in the different programs to build an integrated approach;
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 Monitor that the administrative, logistics and technical procedures linked with the projects are observed
by the teams;
 Analyze the logistics and administrative needs for the projects as identified by the Logistics Manager and
the Admin & Finance Manager and ensure support services for program implementation are operating
effectively;
 Support the Project Managers with the analysis of budget follow-ups;
 Ensure that project teams’ practices respect PU-AMI’s procedures and formats and are in compliance with
the PU-AMI’s operational policy;
 Support in monthly reviews of Financial Follow Up (FFU) process.
2. MANAGEMENT OF HUMAN RESOURCES AT PROJECT LEVEL
 Be the direct line manager of Managers in the Program Departments;
 Ensure adherence to PU-AMI staff regulations and HR policies (Anti-corruption and Policies);
 Identify gaps and needs in terms of project management, and provide support and on-job training to the
Project Managers in regards to budget management, report writing, monitoring and evaluation systems,
representation, etc.
 Participate in the recruitment of Project Managers, and upon request, participate in the recruitment of
other key project staff;
 Make sure that technical guidelines validated at coordination level are well implemented by projects teams;
 Evaluate regularly the performance of the Project Managers;
 Organize project meetings, minutes reporting, team communication and team building when needed.
3. MONITORING, EVALUATION AND REPORTING
 Submit monthly situation report to Field Coordinator and ensure proper submission of monthly reports by
the Project Managers;
 Support the Project Managers to develop appropriate reporting tools and submit them on a regular basis;
 Under the supervision of the Field Coordinator, and with the cooperation of the MEAL department ensure
effective and timely data collection related to the indicators listed in the log frames;
 Report to the Field Coordinator on meetings, project activities and any other relevant information;
 Participate in the preparation of intermediate and final reports to the donors (the task will be shared with
the Grants Officer and the Project Managers according to their capacities and time available);
 Work closely with the Field Coordinator and Technical Coordinators to develop high quality funding
applications that are needs-based and evidence driven and include inputs from PU-AMI technical teams
and Technical Coordinators and all involved external stakeholders (targeted communities, potential
partners, government authorities, etc.);
 Collaborate with the Field Coordinator and the MEAL Coordinator to ensure the development of strong
needs and impact analysis processes, including needs assessments, risks analysis, relevant SMART
outcomes indicators and adequate sources of verification, and impact evaluation reports.
4. REPRESENTATION AT FIELD LEVEL IN TECHNICAL FORUMS
 Under the direction of the Field Coordinator, represent PU-AMI in the technical working group to support
project managers on specific issues;
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 Liaise with partners at field level about the technical approaches developed;
 Initiate at field level technical discussion with other humanitarian stakeholders in order to develop technical
advocacy for development and implementation of relevant technical approaches to address optimally the
humanitarian needs.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s
needs.
3- PRIORITIES OF THE DEPARTMENT
 Develop integration across all departments, with a focus on improving the referral system (in close
collaboration with the protection PM) as well as the accountability framework of programs;
 Contribute to the improvement of impact monitoring by rationalizing data-collection tools and content,
and identifying key indicators to support qualitative improvement of programs;
 Strengthen the project management capacity of top- and mid-level managers on the base, and accompany
the nationalization process of the Protection Manager position.
 Propose, in line with the Deputy Head of Mission and Field Coordinator, needs and gaps analysis along with
field assessments.
QUALIFICATIONS
MANDATORY REQUIREMENTS
 Language skills: Fluent in English & Arabic. French is a plus.
 Education degree: Master degree in a field related to Project Management, international development
and/or social sciences
 Work experience:
- Minimum of 3 years in the areas of program development, project management, donor reporting and
grant compliance;
- Successful experience in consequent team management (at least 10 staffs).
- At least 2 years’ experience as a Humanitarian Project Manager
 Knowledge and skills: Strong Knowledge of Project Management methodology and cycle;
- Prior knowledge of the country/region an asset.
 Computer skills: Strong computer skills essential, including ability to operate Microsoft Word, Excel,
Database management software, statistical packages, and GIS.
ASSETS
 Transversals skills:
- A strong commitment to humanitarian principles and the will to make sure beneficiaries’ needs covered
as best as the resources available allow.
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- Capacity to delegate and supervise the work of a multidisciplinary team;
- Strong commitment to support/develop capacity of national staff and developing second layer of
leadership;
- Problem solving and leadership skills;
- Proven management ability, interpersonal skills and team player;
- Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied
workload;
- Proven capacity for analysing and synthesizing comprehensive information and technical data;
- Ability to write and edit reports under deadline pressure;
- Ability to guarantee effective and timely outputs;
- Self-motivated, flexible and adaptable to the needs of the team and organization;
- General ability to resist stress;
- Important organization and rigor skills.