Logistics Assistant

Role and Responsibilities

• Assist in preparing the purchases (IOF & IRV) within the entire mission (all offices in Lebanon)
• Assist in the monthly field inventory for assets with staff.
• Assist in ensuring that SIF purchase procedures (Purchase Order form, Quotation) are respected.
• Assist in updating the list of suppliers.
• Assist in ensuring purchases are done on time
• Assist in organizing the transports of staff and goods to other sites in collaboration with Logistics Supervisor.
• Checking coherence of inventories and make physical check while visiting the centres
• Assist in reception of all materials, check and validate properly the waybills in collaboration with the logistics supervisor.
• Assist is checking cars (daily check list, car log book, cleaning…..) with drivers.
• Assist in following up water/electricity/fuel /gas supply of the base (Monthly payments).
• Assist in the Follow-up of cars’ movements for staff and drivers.
• Follow-up the good use of the equipment (cars, computers…).
• Calculate and follow-up the monthly consumption of each vehicle (fuel follow up and Millage),
• Draft all documents related to Logistics (IOF, IRV, Supplier Purchase order, Reception Note, Contracts).
• Attend and prepare the weekly meetings with drivers in Beirut and Shouf.
• Assist the Logistics Supervisor in preparing the Monthly Report.
• Assist in collecting quotations.

Qualifications and Education Requirements

• Min 2 years’ experience in a similar role
• Good communication skills
• Good knowledge of procurement procedures
• Good knowledge of MS Excel and word skills (creating spreadsheets and creating templates).

Preferred Skills

• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors
• Team player