Finance & HR Officer

MISSION

Goal/purpose:

The Finance & HR Officer ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and mission archiving accounting documents.

S/He is in charge of his/her cash box security. S/He will support the HR department on all documentations.

JOB

List of main activities:

Finance

• Establish a statement of needs for liquid assets in consultation with the Finance Coordinator and Finance Coo Assistant

• In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)

• Organize the planning of cleaners and check the work of the cleaners in GHs and offices. Ensure they have all the needed cleaning products and materials

• Prepare all financial documents for daily coordination payment such as Per diem, prepaid mobile cards, allowances, receipts of payment or checks in accordance with SI procedures

• Carry out withdrawals and payment of advances, in accordance with established procedures.

• Keep the advance books and cash journal.

• Record budget allocations and accounting codes of the expenses.

• Before recording, check that the supporting documents complies with Solidarités International procedures

• Ensure that accounting documenting are translated if necessary.

• Ensure the voucherization at coordination level is done.

• Convert currencies at the line manager’s request

• Check cash balances daily and report any discrepancies to the line manager.

• Archive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation.

• Collect all the archives from each base and check all the received folders (Finance, HR & Logistics archives).

• Ensure cash box security and confidentiality of information.

Human resources

• Ensure the administrative management of expatriates (file, visas, accommodation proofs…), and keep the expats files updated.

• Make sure personnel files of national staff contains all necessary documents and archive them properly

• Ensure the NSSF, Income Tax & Insurance documents for all the staffs are well maintained, organized and archived

• Follow up with the tax consultant about all the needed documents and issues related to NSSF and income tax

• Act as a liaison between SI and the insurance company.

• Implement daily attendance sheets and follow up on the signatures of the employees

• Assist HR team in other activities concerning recruitment of staff (organization of interviews and tests, reference checks…)

• Print salary pay slip to be signed by the employees and properly archived in Beirut

• Punctual support to the bases in case of needs: watching the tests or archiving

• Support the HR Coordinator in the organization of trainings and Ensure proper follow up for the training data base.

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Finance & HR Coordinator

Line report(s) on base: -

Functional manager:-Finance & HR Coordinator

Functional report(s):  -