Data Entry Clerk (Livelihood)

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

Job Purpose:

He/she helps to support the project information management unit by ensuring the constant availability of updated data on linked projects, their correct insertion in external and internal databases, their maintenance and analysis under the supervision of the Project Manager.

Generic Duties:

• To correctly encode the daily reports and data documents received from the field team.
• To assist the Reporting Associate (RA) in the preparation and review of reports (weekly / monthly / quarterly) related to field activities for donors and other ad hoc reports.
• To prepare final reports when necessary.
• To update the data in Activity Info.
• Responsible for data entry.
• To support the field staff in preparing the processed data.
• To contribute to the development of new tools for data collection and analysis.
• To support in the preparation of standard documents.
• To support in translating documents when necessary.
• To support in the provision of basic visibility materials (mainly for content) respecting donor rules and internal requirements.
• To be available to take part in meetings organized at INTERSOS office or in other offices as required by supervisors.
• It may be required to perform other related tasks, as identified by the supervisor.

Competencies:  (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 2 years of relevant experience.
• Previous experience with NGOs in emergency and / or development projects.
• Good knowledge of the intervention area and related problems.
• Proficiency in MS office (word, excel.)

Behavioural competencies:

• Teamwork
• Communication Skills
• Planning and Organizing (Ability to work under pressure, independently and with limited supervision.
• Flexibility and adaptability
• Initiative
• Analytical Thinking
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures
• Respect for privacy and data protection protocols