Administrative Officer

MISSION

Goal/purpose:

The admin officer ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents.

JOB

Main tasks:

• Establish a statement of needs for liquid assets in consultation with the Administrator
• Carry out withdrawals and payment of salary advances, in accordance with established procedures
• Ensure checks payment for contractor/ suppliers
• Record budget allocations and accounting codes of the expenses
• Before recording, check that the supporting documents complies with Solidarités International procedures
• Ensure that accounting documenting are translated if necessary
• Check the bank statement at the end of the month and prepare bank reconciliation accordingly
• Convert currencies at the line manager’s request
• Check the Archiving of accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation
• Ensure confidentiality of information
• Collect information’s during the months (overtime sheet, leave request…) and update it in homere
• Collect and checking attendance sheet from head of department (signed)
• Assist in the Record of monthly variables in HOMERE+ prepare monthly HR pack
• Payment of salaries
• Participate in Archiving of the daily HR and accounting documents
• Assist in Sending to all manager the HR information of the next month (leave balance, appraisal to plan, end of trial period, end of contract)
• Participate in the Recruitment process according to defined planning
• Assist in the Preparation of contracts & others docs (IST, CoC, Charter…)
• assist Preparation  of amendments of contract

The above list is a non-exhaustive one, nor limitative.

The Admin Officer may be asked to drive SOL cars and respecting the driving policies set by the logistic department and attached to this document.

The Admin Officer could be asked other responsibilities and tasks within the framework of his/her job on demand of the Administrative Assistant/ Administrative Manager.