Administrative Assistant

DUTIES AND RESPONSIBILITES

Administrative/Organizational 

• Provides assistance to the Assistant Director and the President.
• Manages, organizes, updates and processes relevant data.
• Responsible for the petty cash (payments of small expenditures and recording).
• Assists in the planning of meetings: prepares materials, sends agendas, takes minutes, and distributes them.
• Contributes to the preparation of reports.
• Liaises with various suppliers, researches new deals and compares quality and cost.
• Purchases requested items approved by the Administration.
• Maintains office supplies, household supplies, computer software: places purchase orders, maintains inventory, …
• Develops and maintains a filing system.

Communication

• Answers and directs phone calls and takes messages.

• Writes and distribute email, correspondence memos, letters, faxes and forms.
• Greets visitors, provides them with relevant information or directs them to the right staff member.
• Updates the Association’s social media

Fundraising

• Assists in the organization of fundraising events.

Performs all tasks related to Ayadina operations as directed by the Assistant director

PERSONAL CHARACTERISTICS

The Administrative Assistant will demonstrate competence in the following areas:

• Relationships: Positive working relationships with others, both internally and externally.
• Communication: Excellent oral and written communication skills.
• Teamwork: Works cooperatively and effectively with others to set goals, follows-up, resolves problems, and makes decisions to enhance organizational effectiveness.
• Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency.    

MINIMUM REQUIREMENTS:

• T.S. or B.A. degree.
• One or two years of previous experience as Administrative assistant.
• Fluent in English and Arabic, French is an asset.
• Strong skills in: Word, Excel, PowerPoint.
• Strong skills in Social media.