Arts Education Program Coordinator

Responsibilities and Duties:

Students & Parents

• Actively recruits students for the arts education program.
• Manages student registration procedures and maintains up-to-date records.
• Contacts parents regarding repeated student absenteeism, conducts investigations, and reports to superiors.
• Informs superiors about financially disadvantaged children who may require sponsorship.
• Updates monthly dropout forms and provides overall assessment and explanations of conditions/changes.
• Assists parents in filling out sponsorship applications.

Facilitators

• Conducts facilitator interviews alongside the Administrative & Financial Director.
• Provides necessary facilitator training through workshops.
• Supervises the work of facilitators and program assistants.
• Organizes and leads meetings with facilitators when required.
• Ensures facilitators comply with safeguarding and code of conduct policies as well as the facilitator's handbook instructions.

Arts Education Program

• Regularly meets with the AEP assistant to stay informed about classroom situations and external matters, and follows best practices accordingly.
• Ensures facilitators regularly assess individual student progress using agreed-upon assessment tools.
• Communication
• Contributes to the association's social media platforms and website and shares materials with the social media company.
• Writes AEP news to be published in the association's newsletter.
• Collaborates with assigned parties to follow up with donors and sponsors.
• Acts as the contact person for facilitators regarding parents.

Administrative

• Supervises the creation of individual files for facilitators, including ID, CV, Letter of Engagement, and other necessary documents.
• Establishes teaching schedules for all courses.
• Prepares a preliminary budget for the upcoming academic year, including teacher compensation, resources, and materials, and submits it to the financial director.
• Ensures all courses have the necessary resources and provides them if there are any deficiencies.
• Familiar with emergency procedures and maintains two updated first aid kits.

Requirements:

• Holds a BA (Bachelor of Arts degree).
• Previous experience in the field of arts education.
• Excellent oral and written communication skills in English and Arabic, with knowledge of French being advantageous.
• Strong organizational and computer skills.

Characteristics:

• Possesses strong team-building skills.
• Demonstrates flexibility and commitment.
• Takes initiative.
• Exhibits a positive attitude.