Finance Assistant (Applications will only be accepted if submitted online, through the URL link provided. (Kindly do not send emails to lb-recruitment@mercycorps.org))

The Mercy Corps PSP Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the PSP Program Department, the Finance Department provides timely reports and assistance to the Program team to ensure that financial resources are used efficiently and effectively.

[Describe overview of job missioGENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of the Senior Finance Officer, the Finance Assistant will assist in all general account, payment, and operation finance for the PSP program

ESSENTIAL JOB FUNCTIONS:

1. Maintain custody of the office cash fund and make daily payments of approved transactions.
2.        Record cash payments daily on Navigator and supporting documents.
3. Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
4. Perform and document frequent cash counts with the Finance & Compliance Manager
5. Assist in verifying and prepare receipts for payments
6. Maintain a file system for finance documents, vouchers, invoices, Partners….;
7. Perform clerical functions such as preparing correspondence, reservation of the conference room, and scheduling meetings
8. Ensure to documents the Approval Authority Matrix hard and soft copies.
9. Assist in Preparing the Service provider’s payment, and Ensure proper supporting documents are in place before submission for signature
10. Assist on reconciliation between field team output, main office/PDX orders, and service provider output.
11. Assist in developing and maintaining Standard Operating Procedures (for financial matters) as may necessary
12. Upload Sub-Award Financial report on Navigator
13. Assist the Country office and the regional office in the month close including the Balance sheet reconciliation , Amortization and prepaid /Accrual expenses , if needed.
14. Prepare the EPAR for the PSP Expatriate
15. Prepare all re-class related to the PSP team , requested from the Country office
16. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
17. Other duties as assigned.

Do This

None

ACCOUNTABILITY

REPORTS DIRECTLY TO:  Senior Finance Officer   

WORKS DIRECTLY WITH: Finance & Compliance Manager, Program Team, HR officer, Finance team in the country office , Amman Finance Team

KNOWLEDGE AND EXPERIENCE:

• One or more years of bookkeeping, banking or cashiering experience  
• A degree in accounting or a relevant business field is desirable. 
• Strong computer skills in MS Office programs, particularly Excel 
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills
• Arabic Typing Skills 

SUCCESS FACTORS:

A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.