PROJECT COORDINATOR

OBJECTIVE

The Project Coordinator provides support to the team through assessment, planning, monitoring and documentation, capacity building support (training and facilitation) and coordination with the local partners to implement the projects

DUTIES

• Responsible for overseeing the development and execution of project deliverables, lead project planning, budgeting, action plans and monitoring processes

• Ensure project activities comply with the policies and regulations of the donor organization

• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project

• Plan and facilitate kick-off workshop with different departments, as well as coordinate partner meetings throughout the project period

• Monitor the implementation and progress of the project according to approved stated objectives, work plan, budget and record progress by working closely with the Monitoring and Evaluation unit, and make adjustments as necessary to ensure the successful completion of the project

• Develop MEAL framework for the project, including measurable indicators, all means of verification and monitoring tools

• Monitor the progress of the project against set indicators in a timely manner

• Participate periodic evaluations of the impact of the project on the beneficiaries with support from the M & E unit

• Monitor, evaluate and suggest changes and improvements in programme and materials based on observations and discussions with beneficiaries, partners, donors…

• Manage all project funds according to established accounting policies and procedures; ensure that all financial records for the project are up to date

• Work closely with the financial officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements

• Manage budget spending and forecast including tracking and managing spending per budget line

• Ensure procurement requests are presented on a timely basis to facilitate timely implementation of field activities, ensuring cost efficiency and accountability in compliance with Caritas Lebanon and donor regulations and procedures

• Prepare periodic project narrative and financial reports as well as other ad hoc reports, according to Caritas Lebanon and donor requirements

• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

• Develop teamwork among the project staff, ensuring a conducive working atmosphere is created and opportunities provided to share lessons learned, experiences, observations and challenges to inform the management and the donor

• Conduct regular field monitoring visits to the project locations to provide support to the team and to ensure quality implementation, as well as peer-to-peer learning

• Coordinate internally with finance, logistics, procurement, M & E Unit, HR and program development teams, ensuring a consistent approach to project design,implementation and close out.

• Employ resourcefulness in project design, implementation and monitoring

• Trouble shoots project problems, and identify and implement creative solutions

• Represent Caritas in relevant forums/clusters, including with national authorities and donors as requested by HOD

SKILLS

Skills and Competencies

• Communication and reporting skills, preferably from a multi-cultural environment

• Work cooperatively and effectively with others to set goals, and make decisions that enhance organizational effectiveness

• Positively influence others to achieve results that are in the best interest of the organization

• Detail oriented

• Ability to perform under pressure

• Proficient in English, French and Arabic both written and oral

Computer Skills

• Microsoft office – all applications

• Software applications required for daily operations

EXPERIENCE AND KNOWLEDGE

• Demonstrated experience in project coordination, project-level monitoring and evaluation, programme budgeting and programme development and design across a range of projects, as well as active management of diverse teams and cultures.

• A minimum of 3 years of professional management experience, preferably in humanitarian context in Lebanon