Log / Admin assistant (consultancy)

Procurement

Follow up the day-by-day procurement for the project according to Search policies and procedures.

Responsible for payments requests, prepare, follow up and ensure related documentations are prepared and compliant to proceed the payments

Respect budget information that is given and constantly work to reduce costs and improve the quality of purchases related to this role.

Report any log issue to the logistics coordinator

Responds to logistics requests related to supplies, materials, and other items for project activities.

Keep accurate and up to date information concerning the procurements and make this available to other staff on request

Conference management

Eligible to attend and arrange meetings abroad (Gaziantep)

Lead bookings for conferences, staff travel, venue booking and accommodation (in Lebanon and abroad)

Cash advance

Requests for cash advance to serve the project needs

Completes the process including payments, reimbursements and collection of needed documents

Responsible for the effective management of the cash advance. 

Contracts

Responsible for the drafting of and ongoing follow up of non-staff contracts (trainers, facilitators etc.) as guided by the SOP

Organizational Policies

Ensure clear positive communication with all members of the organization.

Is aware of, abides by and promotes the practices and values set out in Search policies and procedures.

Undertake all other duties that may be requested by the line-manager and that are compatible with the job

SKILLS

• Good communication and interpersonal skills
• Strong organizational and team working skills
• Good cultural awareness and sensitivity
• Confidential, highly approachable and trustworthy
• Ability to work under pressure 
• Very Good English Language level
• Must be adept in use of MS Office applications