Appel de Genève/Geneva Call is looking for a Admin, Logistics and HR Officer based in Beirut (national Only)

Role

Transparently manage the logistics and human resources of the Geneva Call Regional Support Unit based in Beirut, Lebanon, in accordance with internal procedures and guidelines, as well as the local legislation.

Activities

Reporting line

The Administration and Human Resources Officer reports to the Head of Office

Responsibilities

Promote compliance with Geneva Call policies, tools and handbooks

Fully respect the confidentiality of the position

Promote and share ideas to improve the administrative and logistics department

Ensure administrative and logistics documents are properly filed

Prepare and develop status reports, as required

Implement delegated administrative and logistics function according to the plan of action

Take responsibility for office administration

Take the lead in managing Geneva Call’s regional support unit and manage all administrative aspect of the office

Manage office supplies and inventory

Submit inventory reports to Head of Office

Responsible for procurement process (plan and organise)

Logistical responsibilities

Develop and implement effective administrative and logistics procedures for the office whilst ensuring procedures are properly monitored and strengthened

Develop and manage the procurement policy in line with Geneva Call procedures

Manage the supplier relationship and ensure transparency in all transactions

Develop a budget and forecasts for the logistical department

In collaboration with the finance officer, ensure timely payments are made, following the submission of all relevant documents

Submit logistical reports to Head of Office every month

HR management responsibilities

Develop and manage Geneva Call’s HR policy in line with GC HQ and Lebanese labour law

Lead the recruitment process and ensure procedures are transparent

Manage HR payroll and medical insurance

Manage HR performance and development

In collaboration with Head of Office, manage the complaints and feedback mechanism

Develop and submit all HR-related reports

Ensure security and safety standards required by the security policy are in place

Main qualifications

Education

MBA/BBA in Human Resources Management or HR Management diploma with bachelor’s degree

Generic skills / competencies

At least 3 years in a similar position

Previous experience of working in a complex and volatile context

Relevant administrative and logistic experience

Fluency in English and Arabic

Willingness to work in a team

Specific skills / competences

Technical skills:

IT Tools (MS Office, Excel, Reporting tools)

Human Resource Management tools

Qualifications/personal skills:

Experience in HR management

Knowledge and experience of using Admin/HR management tools

Ability to take on responsibilities, proactive and efficient approach to work, advanced communication skills.

High level of integrity and accountability

Desirable:

Previous experience in working in international organizations

Previous experience in office management

Performance management

The employee will be accountable for the responsibilities and the competencies listed above, in accordance with the Geneva Call Performance Management guidelines. The following documents will be used for performance reviews:

Job description

Action plan

Performance Review Template

Previous experience in supervising office support staff

Conflict of interest:

Any candidate affiliated to or openly supporting one or more interest groups contrary to the principles and values of the Foundation, or whose previous activity could cause difficulties for the safety of co-workers at Geneva Call will be excluded from this selection process.

Conditions

Full time position, 12-month contract

The position is based in Beirut, with travel in the region.

Starting date: as soon as possible.