Tender- Provision of Coffee Break Catering Services

FRAME AGREEMENT DURING 2019

Tender- Provision of Coffee Break Catering Services

RET LIBAN is an independent, neutral, non-religious, non-political, non-governmental local Lebanese Organization, affiliated to RET International, headquartered in Geneva, Switzerland. (www.theret.org)

RET Liban is committed to protecting communities y ensuring the resilience of vulnerable people, affected by displacement, violence, armed conflict and disasters.

RET understands how to work closely with local populations, recognizing local needs and assets and involving local actors to respond to the gaps and challenges in the sectors of education, protection (including sexual and gender-based violence), livelihoods and social cohesion.

Dear Sirs,

You are invited to submit quotation for the goods listed below.

Closing Date    :           7 March 2019

Subject                        :           Provision of Coffee Break Catering Services

NOTE: Currency in USD

1. THIS IS NOT AN ORDER. READ THE CONDITIONS AND INSTRUCTIONS BELOW.
2. SAMPLES REQUIRED:              YES      ( )        NO  (X) not for the time being
3. BROCHURE REQUIRED:           YES      ( X )     NO  ( )
4. RETURN OFFER:                       EMAIL ( )         FAX  ( ) SEALED ENVELOPE (X)

Description of the Request:

Provision of nutritious, high quality and hygienically prepared food, drinks and refreshments, and reliable and efficient catering services for a group of 25 children/session (aged 12-25 years old) for a number of sessions that may exceed 75 between March and December 2019.

Interested Catering Companies providing Coffee Break Services who meet the minimum requirements of:

• Valid registered business/NGO
• Permission/Certificate from the Ministry of Health
• Insurance Document
• Preparation of nutritious food in a timely manner
• Proven experience and logistical capabilities

are invited to respond to this proposal in full or in part. The full proposal includes all locations for the duration of the service delivery term, a part is considered to be one or more regional/governorate for the duration of the service delivery term.

• Service delivery term is from March 2019 to December 2019 (specific start and end dates to be determined) and hours will be determined later.
• Three Main Locations (Refer to List 1 below)
  • Service for 1 to 5 days per week per group (specific days to be determined).
  • Daily delivery, delivery time and location(s) will be set  one or two weeks in advance of the start of a new group
• Groups of 25 Trainee /session at each of the different locations.
  • There may be more than one group active at a location during a given period
• The snack package shall be presented as such:
  • Carton box  / Paper Bag
  • Napkins, Wet Wipes, & Plastic Cutlery (if needed)

List 1 –

List of Areas

• Tripoli
• Baalbak
• Hermel

The catering services fee shall be invoiced and paid based on the number of units/person delivered.

CONDITIONS:

1. RET LIBAN General Conditions of Contract shall apply.
2. If the bidder is successful, This RFQ shall constitute the basis of a supply agreement for the services as listed above.
3. Bidder’s offer shall remain fix and firm up until end of Dec. 2019.
4. Subject to RET LIBAN acceptance of the work performed by the Bidder, payment for goods/services shall be made by check,  between 7 to 15 working days after complete delivery of goods/completion of services provided that the organization has received an appropriate and acceptable original invoice from seller and delivery vouchers duly signed by representatives of both parties.
5. Making a payment to any employee as an inducement or any canvassing to enable you to win this bid will result in automatic disqualification from participating in this tender or any other tender.
6. Quotations with missing information will be disqualified from participating in this tender.
7. If you were not contacted after 20 working days from closing date, then be notified that your quotation was not awarded.

INSTRUCTIONS:

1. Bids are required to be:
   1. Bids shall remain valid for 30 days after the date of bid opening.
   2. Submitted in English language
   3. By Hand in a sealed envelope/package clearly marked and addressed  to:

                   RET Liban Office

                   Shukri Shoucair Street, Assad Eid Bldg, Third Floor

                   Geatawi, Ashrafieh, Beirut, Lebanon

                              (Between 10:00 am and 3:00 pm)

1. 4. Outer envelope/package of your bid must clearly indicate: Peace Building (Project Title), Catering Service Bid, Name of your company, Date of Submission
   5. The bid reaches the above address before the time and date of March 07, 2019 at  3:00 pm
   6. For queries please contact procurement on 01-565466 or by email to info@retliban.org
2. Each quotation should state the below and addressed to the Procurement Person:
   1. Supplier Name
   2. Quotation Number
   3. Certificates (Ministry of Health Accreditation, Registration of the business/NGO, any other health certificates, insurance document)
   4. Final Unit price per person per day (25 persons)
   5. If VAT is applicable, please attach a copy of the VAT certificate or mention the VAT registration no. on your quotation.
   6. Payment Terms
   7. Validity
3. Required Documents from the Company who will submit an offer:

• Company Profile
• Company’s Business License
• VAT Registration Certificate

4. Descriptive literature or samples of the item offered must be forwarded with the quotation.
5. An authorized representative of the offerer must sign, stamp and date the quotation, and other relative documents accompanying it.

Thank you,

Best Regards.