Finance Assistant (Zahle)

Major Duties and Responsibilities:

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

• Managing in-location cash, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed
• Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies
• Conducting internal bank transfers; and external transfers to partners, suppliers, or for Medair staff payroll
• Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements

• Conducting weekly bank reconciliations, verifying amounts and reporting any discrepancies
• Gathering cash need forecast from Budget Holders and Logistics and consolidate it in the monthly cash needs forecast for the Country Programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met
• Preparing for and support internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies
• Conducting regular internal audits and report immediately any possible fraud or theft
• Transferring payments via Cash United system and OMT on a regular basis
• Preparing quarterly reports for the VAT department

Administration

• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follow international accounting standards.

Communication

• Maintain open and frequent communication with the Beirut Finance Officer and Zahle support team
• Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary

Delegated Responsibilities:

• Maintenance of accurate and timely accounting records for all financial transactions  
• Filing and retrieval of accurate supporting documentation for all financial transactions  

Person Specification:

Certificate in business administration and or accounting/book keeping and or human resources

2 years of experience in a finance position

Experience in a not-for-profit organisation I

Excellent Arabic and English (spoken and written)

Computer literate with good working knowledge of Microsoft Excel, Word and Outlook

Enjoys a challenge and works hard to achieve objectives

Capacity to work under pressure and manage personal stress levels

Able to prioritise work to meet deadlines

Problem solving ability/Team player

Competent with administrative tasks

Organised and structured

Good attention to detail

Willingness to be stretched professionally and personally

Knowledge of humanitarian context