Logistics Officer

SPECIFIC OBJECTIVES

Objective 1 Security Management

• Support the security in sharing information related to the context in the Office that might affect AAH operations and emergency responses.
• Support the Logistics Coordinator in the update and development of security documentation related to the mission.
• Conduct security briefing to Office visitors (national and international staff).

Objective 2: Supply Chain Management

• Conduct and plan all the procurement needs for office and GHs as per AAH guidelines and procedures.
• Proper Hard Copy and Soft Copy archiving of all the procurement documentation as per guidelines and procedures
• Support the mission in overseas procurement when needed.
• Responsible for the procurement dossiers conducted by specific partners and verifications of deliveries.
• Regular visits to the Capital Base for coordination meeting in Log. Department and support in operations when needed.

Objective 3: Reporting Management

• Update and share on monthly basis the PFU of the Office with 95% of accuracy
• Update and share on monthly basis the CFU of the Office and follow up on premises payment
• Update and maintain the equipment and inventory list of the Office.
• Update and maintain the fuel consumption for the AAH unit.

Objective 4: Movements & Transportation

• Responsible for the movements of all staff
• Responsible of the fill, completion and signature collection for all the TRF of the Office
• Responsible for the hotel booking for national and international visitors and picking planning from airport or border.
• Responsible for the planning and maintenance and correct usage of the AAH car unit

Objective 5: Premises maintenance

• Ensure the maintenance of the Office premises, no malfunctions in the premises. (electricity, gas, fuel, water, washrooms, etc.)
• Ensure that all the needed working materials are always available (stationery, equipment, etc.)
• Ensure that all cleaning materials are always available
• Ensure that all catering material are always available.

Objective 6: Logistics HR Management

• Ensure that the staff under his / her management acts according the AAH code of conduct and guidelines.
• Ensure that the staff under his / her management arrives on time to duties.

PROFILE

Training: Logistics in Humanitarian Field

Technical specific knowledge: Procurement / Management / HR / IT / Reporting

Education: University Degreed in relevant filed

Previous experience (years): 1 year

Humanitarian sector knowledge: Is a plus

Languages: Arabic – English

IT systems: Microsoft Office

Mobility (national/ international): Yes, with frequent travel to Syria Damascus

Salary range: 1200 – 1500 USD