- Receive and coordinate arrangements for any important visitors or officials.
- Coordinate all office reception, IT, network and maintenance
- Assist in all logistical preparation of all project meetings, dialogues, conferences, events, etc…
- Design and coordinate record keeping systems. Take, administer and coordinate meeting minutes of all staff meeting, board meetings…etc
- Joint organization of coordination of events
- Facilitate and arrange appointments and meetings when needed
- Coordinate travel, accommodation and transport arrangements for project visitors and staff.
- Ensure office equipment such as telephone, fax, and printers and in good working conditions.
- Maintain proper inventory records of office material and equipment
- Assist office management and staff with office communications, faxing, scanning, photocopying and shipping.
- Assist in assembling briefing material, documentation, and correspondence for use in official meetings as required.
- Administer the various office supplies e.g. stationery by tracking inventory levels and coordinating timely recording
- Support in the following divisions: Conference & meeting Coordination, Administration, HR & recruitment processes, office maintenance, to ensure the implementation of the project is successful and in accordance with CSI policies and requirements
- Coordinate relevant procurement and recruitment processes, including the preparation of TORs.
- Reports to the executive directors, project boards, and strategic committee.
- Coordinate meetings of project board, stakeholders and donors.
- Assist in preparing meeting agendas and take meeting notes when needed, and drafting and distributing correspondences.
- Develop job descriptions and person specifications for all new staff members, contractors and interns.
- Coordinate all new staff procurement in consultation with the CSI management team.
- Coordinate and maintain all staffs evaluation and assessment processes.
- Liaise and coordinate with all departments about technical support and event coordination needs for dialogues, roundtables and workshops.
- Support and assist in organizing and conducting capacity need assessment and the questionnaire surveys for all Common Space Expert groups, staff and contractors.
- Coordinate and support all CSI events, planning, budgeting and implementation.
- Develop fixed assets recording system
- Handling cash
- Additional tasks based on management requests.
Intervention Sectors
Research & Studies
Location
- Lebanon
- Beirut
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Requires a Cover Letter?
Yes
Experience Requirements
1 to 2 years
Education Degree
Bachelor Degree
Arabic
Excellent
English
Excellent
French
None
Hide guidelines for wrong answers
No