Assistant Coordinator

 Internal interfaces

• General Manager

• Finance Officer

• Communication Officer

• Council of Environment consultants

• Board members

External interfaces

• Workshops participants

• Partners

In close coordination with the General Manager, the logistics officer and the finance officer,

• Ensure that the human resources contracts, invoices and payments are done in due time in coordination with the Finance Officer

• Manage the logistics related to implemented activities

• Ensure follow-up with other team members, and other relevant partners as needed

• Ensure that narrative and financial reporting requirements are met for each project

• Ensure that projects are implemented within the expected timeline, budget, and log frame

• Follow up the selection process of the participants when applicable

• Provide all documents necessary for archiving to the General Managers

• Manage procurement of materials needed for workshop

• Manage cameras landing to film making workshop and make sure it comes back to CoE office

• Be present efficiently during activities and write activity reports

• Update the calendar in the office and online calendar

• Translate documents when needed

Follow up on:

Flight:

• Booking the necessary flight tickets for invited directors (REEF)

• Explaining & supporting artists in their visa procedures if needed

Accommodation:

-     Managing the accommodation of all directors, artists, invitees and workshop consultants: place, check in and check outs (REEF and Filmmaking workshop)

Transportation:

• Managing the arrivals and local transport of all directors/artists from the airport to the venue of

Accommodations

• Managing the departures of all directors/artists from their venues of accommodation to the airport

• Ensuring the transportation of consultants to the workshop venues and to accommodation place

Food & Refreshments:

• Managing the preparation of workshops, events’ receptions, refreshments, and cocktails when

Applicable

• Coordinating the team meals during their work days (REEF)