Administrative Assistant

Main Tasks & Responsibilities: -

1. Provide all secretarial duties, taking minutes of meeting, typing documents and all correspondence as may be required (email, correspondence memos, letters, faxes and forms…).
2.  Keep records of the CEO daily schedule and ensure sending continuous reminder alerts of his meetings.
3. Ensure that narrative reports requirements are met for each project.
4. Provide general support to NGO’s visitors if needed.
5. Provide English/Arabic translation and interpretation services for professional staff and visiting missions.
6. Develop and maintain a filing system.
7. Handle all the travel arrangements and bookings.
8. Perform other duties as required.

Core competencies:

 1. Results oriented and accountability;

 2. Planning and organizing;

 3. Communication and trust;

 4. Team work oriented;

 5. Client orientation;

 6. Organizational development and innovation

Required Skills and Experience

 Education:

•Bachelor’s degree in business studies or another relevant field will be considered an asset.

Technical and Functional Experience:

 • At least 3 years of relevant work experience

• Ability to work with minimal supervision and strong problem-solving skills

• Ability to work as a member of a team with good inter-personal communication skills

 • Familiarity with NGO mandate and activities in Lebanon.

 • Strong knowledge of MS Office

 • Strong planning and organizational skills

 • Strong communication skills (oral & written)

Languages: Fluency in written and spoken English and Arabic is required.