Finance & Admin Officer - Bekaa (Part-time - 12 months assignment)

Position Summary

As a Finance & Admin Officer - Bekaa, you will be based in INJAZ Lebanon Beirut office and responsible of:

1. IL Procurement activities
2. Grant Finance activires
3. Agreements management
4. Inventory management
5. Providing logistical support

Responsibilities

Finance Activities

• Daily update of the financial report file related to the grant
• Gather all financial and Admin data
• Report all financial matter to Finance & Admin Officer/Manager based in Beirut

Logistics Activities

• Initiate procurement process whenever it is needed
• Assist in purchasing activities from request of goods/services to payment and delivery
• Assist in preparing necessary purchasing documents
• Create a vendor list for IL by listing current suppliers & service providers and identifying new ones
• Ensure compliance with IL and donors procurement procedures

Agreements Management

• Draft and prepare agreements to third parties (Sub-grantees, suppliers, …)
• Ensure all third parties have a valid agreement
• Collect needed documents from third parties and ensure their related files are updated regularly and are complete
• Ensure that agreements tracking sheet is up-to-date

Inventory Management

• Create tracking forms for IL inventory
• Assist programs team in gathering kits
• Conduct monthly inventory count and keep related tracker up-to-date

Other Admin Tasks

• Gather monthly timesheets and other documents from the areas
• Gather all HR, Financial and Admin related documents and make sure to file them properly - Soft and Hardcopy
• Support in organizing events, meetings, trainings …
• Attends team meetings
• Undertakes other related duties, as assigned or requested by their line manager and team members

Position Qualifications:

• Bachelor’s degree in Business Management or equivalent
• 1 - 2 years’ work experience in a similar function in NGO
• Strong organization and planning skills
• Trustworthy and detail-oriented
• Computer literacy
• Self-motivation and an entrepreneurial attitude
• Sincere interest in the mission of INJAZ Lebanon
• Excellent English and Arabic