Administration Officer NOB, Beirut

Assisting more than 90 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

In Lebanon, WFP works to support approximately 700,000 people with regular assistance using e-cards. WFP also supports Lebanese schools with school meals, and has run over 300 development activities which include supporting rural infrastructure, as well as education and training opportunities for vulnerable individuals in families. WFP also supports Lebanon’s National Poverty Targeting Programme.  

ORGANIZATIONAL CONTEXT: The post is based in Beirut CO and the incumbent is to report to the Head of Administration/Finance/ Budget and Programming Unit.

JOB PURPOSE: To contribute to daily planning and delivery of quality, customer-focused, value of money administrative services that enabled staff in country office (and the region) operations to deliver food assistance to beneficiaries, in line with WFP’s strategy. 

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive): 
Under the supervision of “Head of Administration/Finance/Budget and Programming Unit”, the incumbent will perform the following tasks:
1.    Contribute to and implement WFP country office plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service. 
2.    Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes. 
3.    Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making. 
4.    Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets, fleet-, travel management and protocol etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services. 
5.    Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes. 
6.    Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities. 
7.    Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries. 
8.    Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices. 
9.    Support the capacity building of WFP staff and partners through the organization or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries. 
10.    Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 
11.    Monitor cost and expenses to ensure the appropriate use of the WFP funds.
12.    Other accountabilities, as required.

STANDARD MINIMUM QUALIFICATIONS: 
Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration, or First University degree in the same subject(s) with additional years of related work experience. 

Experience: At least three (3) years of post-graduate professional experience in Administration filed (Facilities, assets, fleet, travel and protocol) with an advanced education (Master’s), or at least three (5) years of post-graduate professional experience with first-level education (Bachelor’s)
Language: Fluency in both oral and written communication in Arabic and English. Knowledge of French language is added advantage. 

DESIRED COMPETENCIES & EXPERIENCES FOR ENTRY INTO THE ROLE: 

•    Has gained experience in administration. 
•    Has provided direction and instruction to more junior staff members within area of expertise as well as managerial skills to supervise/manage team members.
•    Excellent communication and interpersonal skills;
•    Excellent time management skills; 
•    Self-directed and able to work without supervision;
•    Comfortable in both a leadership and team-player role, manages team members;
•    Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field;
•    Highly organized multi-tasker who works well in a fast-paced environment;
•    Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); 
•    Confidentiality, resourcefulness and customer detail-oriented.