Logistic Assistant

List of main activities:

Management of supplies

• Compose and archive purchase folders
• Support and carry out the filing and archiving of logistical documents

•             Update price lists and vendor databases

•             Control Solidarités International purchase procedures

•             Verify and process quote requests and IOFs

•             Implement purchases, monitoring adherence to validation regulations and procedures

•             Ensure that relationships with suppliers are monitored

Contract management

• Prepare contracts and framework agreements with suppliers and contractors
• Follow up on those contracts from the preparation, validation and signature to the handover report and payment
• Assist the Deputy Log and program department in every problem that can occur during implementation of those contracts
• Coordinate with Log department in all steps of the process

Management of supplies

•             Support the logistic officer in the maintenance and securing of warehouses

•             Support the logistics officer in carrying out stock checks and physical inventories

Human resource management

•             Assist in the recruitment process and in evaluating the members of the logistical team

•             Establish team schedules in conjunction with the logistics officer

•             Ensure or assist with logistical training

ORG CHART POSITION (reporting and functional relationships)

Line Manager: Deputy Log manager

Therefore the successful candidate should have:

Education:

-  Logistic degree   (Bussiness Managment or any relevant degree)    

- Law degree will be a plus

Experience:

-          Experience in archiving, logistics, procurement

-       Ideally experience with legal documentation responsibilities

-          Experience with dealing with contractors

-          Ideally experience in INGOs.

Skills:

-          English & Arabic Fluent. French is a plus (as SI is a French organization)

-          Excellent Excel skills. Good Pack Office control.

-          Capacity to coordinate & exchange with other actors