Event Coordinator

The Kvinna till Kvinna Foundation promotes women’s rights in over 20 conflict-affected countries in the Middle East, Africa, Europe and the South Caucasus.

Kvinna till Kvinna is now looking to recruit an Event Coordinator with the main responsibility to coordinate and assist in the organization of a Regional exchange for feminist collectives and organizations. The conference will take place early October. 

JOB DESCRIPTION

Liaise with the Host Country Consular services to develop clear visa guidelines for participants and follow up on any visa support requests for speakers, and sponsored participants and staff

Manage accommodation services, selection of hotels, negotiation of rates and conditions, signing of hotel contract

Liaise with the travel agency for ticketing

Ensure a local transportation plan

Organize the venue and site logistics for the conference, including identifying and booking the venue

Booking audio-visual equipment and catering services

Ensuring needs of the conference hosts are fully met

Coordinate all materials for the conferences, including arranging and overseeing translation where required, and arranging timely shipping to the venue

To oversee all logistics during the conference

Coordinate Conference interpretation services

Establish and implement a conference registration process

REQUIREMENTS

2+ years of working experience, ideally in managing event planning preferably with international associations or organizations;

Experience in creating and managing conference/events budgets

Ability to work hands-on and to handle a large number of aspects simultaneously and prioritize efficiently;

Fluency in English and Arabic

Facility in handling event-related IT software desirable (registration, mobile apps, etc);

Attention to detail and ability to work under pressure;

Ability to anticipate risks and to identify and deliver workable solutions

Valid passport and ability to travel and availability for being onsite at least 2-3 days prior to the Conference and until the end of the conference;

Team player with can-do attitude and ability to build effective relationships with people of different background