Procurement and Logistics Officer

Job Description:

Reporting to the Finance and Admin Manager, the jobholder will be responsible for the timely Procurement and delivery of quality goods and services and manage logistics at competitive prices.

Key Responsibilities

· Preparation, co-ordination and implementation of consolidated annual procurement plans and ensure user departments adhere to it in line with approved budgets;

· Formulate the Value for Money (VFM) framework to inform the organization procurement

· Preparation of Request for proposal documents

 · Provide logistical support for project activities; including transport for client visits, events such as workshops, meetings, etc.

 · Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works;

 · Preparation and management of contracts in liaison with the Finance and Admin manager for its legality and ensure proper authorization in accordance with KCIC policies;

· Ensuring user departments adhere to procurement plans in line with budgets;

· Carrying out market surveys, monitor and evaluate performance of the supply chain function;

 · Ensuring sound partnerships with suppliers and clients;

· Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy;

 · Establishing in liaison with the relevant departments and end-users, quality specifications of goods and services required by KCIC;

 · Carrying out designated checks on quality and security aspects of procurement;

 · Reviewing the supply chain to ensure it is efficient and effective;

· Managing the annual supplier pre-qualification exercise;

 · Managing the disposal of obsolete and disposable items with authorization from the Finance and Admin Manager.

· Secretary to the Bid Evaluation Committee; collate and present procurement documentation to the relevant Tender and Disposals Committees for adjudication and award;

 · Prepare supplier’s contracts and purchase orders and submit for approval;

· Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts, Purchase orders and all correspondences relating to the procurements;

· Submit procurement documents, contract and LPOs for payment processing;

· Facilitate the annual procurement audit and other procurement reviews.

· Facilitate for insurance cover for all assets and equipment for KCIC.