Administrative Officer

Purpose of the CSI Research Study

The Caregiver Support Intervention (CSI) was developed to improve the wellbeing of children (age 0 to 12) who have experienced war and displacement. The CSI focuses on the role of parents (and other caregivers) in protecting and strengthening the psychosocial wellbeing of their children. Our aims are to strengthen the wellbeing of parents and to increase their knowledge and skill related to positive parenting.

The CSI is a group intervention with nine weekly sessions, each lasting two hours. Separate groups are held with women and men, with 10-12 participants in each group.  The intervention includes several techniques for stress management and relaxation, as well as sessions focused on helping parents strengthen their positive influence on their children’s development and wellbeing. All sessions are delivered by trained, non-specialist providers (i.e. people without a specialist degree or qualification in the mental health or health field).

The current phase of the study is a randomized control trial (RCT) to test the effectiveness of our intervention. Because of the large sample size, the study will be conducted in two waves over a period of 18 months.

We are seeking experienced Administrative officer to support the logistical, field and administrative work for the CSI. They will be based in Beirut, with frequent travel to North of Lebanon.

Main Tasks

CSI Admin:

• Prepares payments as needed.
• Follows up closely on monthly payments, cheques and, cash advances, as well as ensures they are well received. Withdraws advances and prepares cash money to be used in the field.
• Controls the budget to ensure proper expenditure of each budget line.
• Revises ledger received from finance.
• Supports budget forecast.
• Reports availability of funds per budget line.
• Supports in budget allocations of expenses over different donors.
• Prepares/submits PRs and Pos for procurement approval prior to each purchase.
• Prepares memorandum of understanding MOUs for all community-based organizations (CBOs) where the research will be implemented in.
• Supports in the preparation of TORs for new staff and volunteers.
• Prepares contracts for CBO staff, RAs, interns and volunteers.
• Coordinates with Outreach and Logistical staff in North of Lebanon to ensure proper filing system of activities and track advances of activities and staff (attendance sheets for CBO staff, caregivers…).
• Performs administrative tasks (photocopies, buying stationaries and keeping track of inventory and stationery, scanning/faxing documents, MoMs) and follows up on all procurement processes.
• Assists in preparation of monthly and completion research reports.
• Prepares correspondence/formalities for third parties as needed (also, certificates of completion of trainings for RAs and facilitators).
• Organizes trainings and hosting donors/visitors…etc.
• Conducts field visits for research purposes (i.e. supports during data collection periods). This requires frequent travel to the North with the possibility of working overtime, during weekends, and sleeping in the guesthouse in Tripoli.
• Reports team car needs prior to each week and other logistical needs.

Knowledge and Experience

• Degree in Management, finance or similar degree.
• Previous experience working in a similar role with an NGO.
• Preferably previous experience working with children/refugees/vulnerable populations.
• Proficiency in Word Office and especially Excel.
• Fluent in Arabic and English.
• Cultural sensitivity.
• Result oriented.
• Attentive to detail and cost-conscious.
• Tolerant, flexible and team worker.

WCH will provide training and support regarding in our child safeguarding and children’s rights policies. The CSI Admin must be willing to sign the code of conduct, and follow all policies related to the respect of children’s rights,

Timeframe

• The CSI Admin should be available to work part-time starting July 1st 2019 till 31 December 2020.