Procurement Officer and Driver

General Purpose of the position: The procurement officer and driver provides Baalbeck project with the required supplies and materials in order to ensure that they are available in accordance with the action plan developed in the Project Proposal and ensures the smooth running of the daily operations at the centers.

I-PROCUREMENT

A. Contacts

• Identifying, researching and evaluating vendors for quality and pricing.

• To contact and negotiate with suppliers.

• To provide the required number of quotations for each purchase for more than 500 USD.

• To help and support the local Project Director to purchase and to find suppliers.

B. Reception and delivery

• To ensure that supplies and goods are obtained at the best possible prices. 

• To ensure and survey transportation for delivery goods.

• To ensure that the quality and quantities delivered, matches with the description field in the invoices.

C. Budget Management

• To provide all the required invoices, vouchers, quotations and other documents for the Project Director/Bookkeeper.

D. Car Maintenance

• To provide all the required supplies and goods to ensure car maintenance, as well invoices, vouchers, quotations and other documents for the Project Director/Bookkeeper related with service vehicles.

  E. Administration

• Maintains a proper filing of all documents (hard and soft) and a proper database of procurement documents.

II. DRIVING

• Traveling across Beqaa and to Beirut

• Visiting suppliers.

• Delivering of purchases and/or money transfer.

• Handles a proper JRS car logbook.

• Respects Lebanon driving rules and regulations in order to ensure his/her safety and the safety of the staff when travelling with him/her.

Qualifications & Competencies

• Compassion and strong commitment for refugees and other displaced people.
• Degree or diploma in business administration or equivalent.
• At least 1 year of experience in procurement.
• Previous experience with NGO is an asset.
• Trustworthy, good listener, creative, flexible, detail oriented and can maintain confidentiality.
• Excellent interpersonal and problem-solving skills.
• Good written and oral communication skills in both Arabic and English.
• Computer Literate: Microsoft Excel, Word and PowerPoint.
• Strong ability to work independently, organize work, meet deadlines, and work under pressure.
• Valid driving license with at least 2 years of driving a manual vehicle.

Ensure prompt execution of other tasks which are within the ambit of a Procurement Officer and Driver which may be requested by Project Director as needs occur.