Procurement Officer

Responsibilities:

1. Develop and issue bid documents of various procurement methodologies (e.g., RFQs, RFPs. EOIs, etc.), prepare competition documents (e.g. Bid matrix, Bid Memo, etc.), and prepare/issue letters of clarification, as necessary, to published bid documents/specifications.
2.  Contribute to the organization and activities of Evaluation Committees meetings in respect with the applicable procedures; Evaluate bid offers/responses to determine the low responsive/responsible bidder(s).
3. Recommend bid/contract awards, issue purchase orders, as necessary.
4. Prepare award recommendations for bid and contract award.
5. Upon approval, issue the appropriate contract instruments to the contractor(s).
6. Inspect purchased goods and services to ensure they meet the specification mentioned in the RFP/RFQ and the subcontracts or Purchase Orders.
7.  Ensure that subcontractors understand LebRelief procurement policies, procedures and reporting requirements.
8. Keep track of local subcontracts and deliverables.
9. Document proof of delivery of goods and services to grantees.
10. Coordinate with Finance Manager, Accountant, and field staff on financial matters, missing documents, ensuring that all reports are compliant with LebRelief regulations.
11. Maintain the procurement filing system by ensuring that appropriate documentation is included in each procurement file.
12. Conduct market researches when needed.
13. Perform other tasks as required by this position.

Requirements:

Two to three years of experience in the procurement field, ideally in a similar environment

Fluency in Arabic and English (Oral and written) – French is a plus

Computer literacy, including knowledge of Microsoft Office applications, basic software applications and familiarity with the internet and email communications

Strong sense of personal integrity

Attention to details