Programs Officer

About SAWA for Development and Aid:

SAWA for Development and Aid is a Civil Society Organisation founded initially as a spontaneous initiative in December 2011 to respond to the arrival of the first 40 Syrian families displaced from Syria into the North of Lebanon.

This initiative then grew to include individual activists, locals and internationals, who worked together (literally meaning ‘Sawa’ in Arabic) to share their knowledge and exchange their experiences in order to support Syrians, internally displaced or refugees in neighbouring countries, united by their belief in their right to live in dignity and freedom, and to be active individuals in their communities, and wherever they are.

Sawa sees itself as part and parcel of the society, and that it is on a continuous learning journey based on a participatory relationship at all levels with the communities that it works with, whether host or displaced, as well as with local and international partners.

Sawa believes that humanitarian, developmental and civic work has to always strive to achieve social justice, and so it aims to work with individuals and communities through holistic interventions towards a society based on democracy, pluralism, and values of citizenship and human rights.  

About the job:

The Programs Officer works under the direction of the Programs Manager to manager several related projects by providing operational and administrative assistance. Responsibilities include managing and developing strategies for program development and enhancements, which include the management of multiple components of overall programs or services. 

Essential Duties and Responsibilities:

• Follow up the implementation of project activities to ensure the project is completed in a timely and accountable manner
• Ensure that actions are ethically fair and proportionate
• Coordinate with the field team and other departments to prepare and implement project monitoring and evaluation plans
• Set up, plan, supervise, and monitor the project at the field level to ensure the successful implementation of all project activities, planned outputs, spending plans, and attainment of key project objectives
• Receive monthly reports from Field Officers, review, and refine or translate before sharing with the Programs Manager
• Help in the development and updating of monthly Project Management Framework (PMF) sheets to ensure smooth tracking of the assigned projects
• Periodically monitor and update the beneficiary database of the projects and update the events of re-targeting before finally sharing with the Programs Manager and other related departments
• Ensure all activities undertaken are appropriately documented 
• Coordinate with departments in alerting them on all planned monitoring activities of the projects and create smooth work relationships
• Communicate with field project officers in providing necessary technical support in reporting and implementation of project activities
• Budget and monitor project expenditures to ensure they are in line with donor requirements
•  Liaise with other departments to coordinate procurement and other needs for project implementation and organization base support
• Produce departmental internal reports on weekly and monthly basis
• Provide internal reporting as requested from coordination and line management
• Perform other duties as requested by the Programs Manager

Competencies and Skills:

• Bachelor’s Degree or equivalent in Developmental studies, Social sciences, Business Majors, or another related field
• Project management experience in Donor Funded Projects
• Demonstrated experience in project management in an NGO
• Able to manage a high workload and meet tight deadlines
• Hands-on experience in report writing
• Significant humanitarian work experience 
• Flexibility and ability to multi-task under pressure
• Proven ability to work creatively and independently both in the field and in the office
• Good inter-personal skills, commitment, and motivation
• Fluent in Arabic and English