SHELTER PROGRAM MANAGER

List of main tasks:

Project relevance, quality and design

Contribute to establishing assessments

Contribute to define Solidarités International’s local strategy and contribute to the annual programming by proposing new activities

Ensure a high quality of intervention both in terms of WASH and shelter needs and ownership of the programme activities

Facilitate evaluation missions Propose a technical approach and a financial, human and logistical scope for the programs to be implemented

Write the technical annexes and chapters (including the logical framework) for the proposals

Implement activities in compliance with the annual operational strategy, Solidarités International’s technical requirements and the financial donors’ criteria

Evaluate the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs

Propose adjustments to the programs, if necessary

Ensure that the programs under his/her supervision achieve the required results within the project timeframe

Ensure that program objectives meet sustainability requirements and, if required, compliance with established norms and standards

Participate in building the WaSH & Shelter teams’ abilities with respect to techniques or new methodologies

Implementation and operational monitoring

Plan and supervise the intervention within informal settlements in T5. Activities include: shelter kit distribution, maintenance of tented settlements both shelter and WASH infrastructure, and rapid response to evictions.

Plan and supervise the intervention within sub-standard buildings in T5. Activities include: strengthening of link to protection actors and rent negotiations with landlords, rehabilitation and maintenance of sub-standard buildings in urban and peri-urban areas, rapid response to evictions, shelter kit distribution.

Plan activities and activity cycles for WASH & SHELTER activities (hiring, purchasing, etc.) in the light of established objectives

Used the project management, monitoring and evaluation tools for WASH & SHELTER activities, particularly the  planning and monitoring timeline

Propose and implement quality criteria and monitoring indicators for the program

Support and advise to the base’s logistical department for the purchase of specific materials for WASH & SHELTER  activities

Plan and supervise the program implementation he/she is in charge of, being sure to meet deadlines and adhere to predefined technical specifications

Anticipate any issues linked to carrying out the programme activities

Suggest any adjustments to be made to the programme activities depending on contextual and indicator developments

Working with the administrative department, contribute to developing and monitoring budgets relative to his/her program and monitor expenses and budget forecasts

Capitalization

Use the capitalization tools proposed by Solidarités International

Participate in the centralization and distribution of procedures, guides and tools linked to the programme activities

Capitalize on intervention methods and techniques and on the experiences acquired by Solidarités and other participants in the programme activities

Write procurement and handover reports before the end of his/her contract and send it to the appropriate persons on the mission and at headquarters

Personnel management   

Participate in validating the hiring of national technical staff for activities

Support in helping to develop a senior member of national staff to take over the position of PM through coaching on project management, excel skills and team management.

Define the prerequisites for opened positions together with the administrative department; adapt existing job descriptions if required

Identify and pass on any training needs for the teamsSet up technical training depending on operational needs and identified training requirements

Manage and support the team under his/her responsibility

Lead work groups and thematic meetings

Evaluate and assess the performance of colleagues under his/her direct supervision

Ensure adherence to security regulations by personnel under his/her supervision

Reporting / communication / representation

Pass upward to the relevant persons any information on the security situation or on any event that could impact Solidarités activities and the safety of the teams

Draft activity reports and any annexes relating to specific activities for the financial donor reports and/or amendments

Ensure that all reports are delivered on time and in the correct format

Maintain a local operational communications network and good relations with local and government authorities, financial donor representatives, UN agencies and other international agencies

In his/her assignment area, represent Solidarités International’s at meetings or forums concerning the program activities

Represent the organization when asked and/or delegated to do so

Reply to headquarter information requests regarding specific needs

In collaboration with the WASH & SHELTER program coordinators/ Field Coordinator, prepare the administrative documents (MOU, handover, etc.) to be jointly signed with government authorities, communities or partners

Candidate must have a valid driving licence and be willing to drive SI cars for work duties

ORG CHART POSITION (reporting and functional relationships)

Line manager:  FCo

Line report(s) on base:

Functional managers: Shelter Coordinator, WASH Coordinator