Procurement Assistant

Follows-up on procurement and contracting process  including:

The processes of receipt of requirements;

Monitoring the accuracy of requisition details;

Consolidation of purchase requisitions and preparation of data in logical manner to facilitate the bidding process.

Maintains standard documents for correspondence relative to his/her work of assigned purchase orders submissions, receipts of acknowledgement, due dates and deliveries;

Updates the records of procurement requisitions; assists the supervisor in preparation of long or short-term contracts documentation (as applicable), and periodically contacts contractors to obtain their most updated information;

As requested initiates requests related to quality control reports and  reports any discrepancies

Assists the supervisor in the submission of RFQ, Tender, and RFP documents to the Suppliers; distributes the Purchase Orders copies to all concerned; maintains register for outstanding Purchase Orders, requisitions and follows up with the suppliers and or the fields as necessary;

Distributes materials as required; photocopies offers and distributes to end users; follows up on submissions and receipts, coordinates the receipt of the samples and maintains records; coordinates with Material Inspection unit and end users for Sample Evaluation;

Drafts and types correspondence related to the above; maintains accurate records related to his/her function;

Performs such other duties as may be assigned.