Finance Assistant (Beirut)

Major Duties and Responsibilities:

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

• Managing in-location cash, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed
• Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies
• Conducting internal bank transfers; and external transfers to partners, suppliers, or for Medair staff payroll
• Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements

• Conducting weekly bank reconciliations, verifying amounts and reporting any discrepancies
• Gathering cash need forecast from Logistics for the Beirut base
• Preparing for and supporting internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies
• Transferring payments via Cash United system
• Preparing quarterly reports for the VAT department
• Preparing NSSF and salary tax payments

Administration

• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follow international accounting standards.

Communication

• Maintain open and frequent communication with the Zahle Finance Assistant and Finance Manager
• Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary

Person Specification:

Certificate in business administration and or accounting/book keeping and or human resources

2 years of experience in a finance position

Experience in a not-for-profit organisation I

Excellent Arabic and English (spoken and written)

Computer literate with good working knowledge of Microsoft Excel, Word and Outlook

Enjoys a challenge and works hard to achieve objectives

Capacity to work under pressure and manage personal stress levels

Able to prioritise work to meet deadlines

Problem solving ability/Team player

Competent with administrative tasks

Organised and structured

Good attention to detail

Willingness to be stretched professionally and personally

Knowledge of humanitarian context