Administrative Clerk for WFP Project

Main Role

The Administrative Clerk will be responsible to receive files and document related to this project and to redirect them when necessary to the concerned persons. He/She will be preparing and disseminating correspondence, memos and forms.

Essential Responsibilities and Duties

• Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of project team members, diverting correspondence to other staff where appropriate
• Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
• Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations
• Typing, preparing and collating reports, organizing and servicing meetings (producing agendas and taking minutes). Take minutes of meeting and maintain records for the operations and project team
• Develop and maintain document control processes for the efficient management
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department
• Support the officers and project team in daily admin roles
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required

Function Specific Experience

• Able to demonstrate proficiency in the responsibilities of the role
• Demonstrated experience of working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times
• Demonstrated proficiency in using Microsoft Outlook, Word and Excel
• Good communication skills, time management skills, attention to details, proactive and ability to use the personal initiative.

• Fluency in written and spoken Arabic & English is a must

Industry Related Experience

• Experience in similar volunteer-based organizations or humanitarian organizations (LRC experience is preferred)