HR and Finance Manager

Médecins Sans Frontières/أطباء بلا حدود  بلا أطباء (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 + countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

MSF in Lebanon is planning to open a primary health care center, integrated to the Migrant Community Center, in order to offer medical assistance for migrant  workers in Beirut, and is looking for an HR and Finance manager that will plan, coordinate and monitor all technical HR, Finance, Logistics and Supply related activities in the Daoura project according to MSF protocols, standards and policies.

This position requires time commitment of working 3 days per week during evenings and Saturday and Sunday from 9 am until 6 pm (completing a full time contract) in Daoura area. Kindly only apply if you can commit to working these hours on a regular and long-term basis.

Main responsibilities:

Establishing, planning and supervising in close collaboration with relevant coordinators all the technical logistics  and the supply, HR and Finance activities in the project. Identifying and addressing the needs of the project.

Finance/Admin:

• Carrying out Finance related activities, in close relation with the Finance Manager,ensuring taxes and national social insurances compliance, transparency on accountancy as well as coherent information on service supply chain processes
• Tracking administrative employment contracts for national staff, updating the existing database to comply with local labour regulations, coordinating and supervising procedures for payroll, controlling the payment of overtime and the closing of the monthly payroll. Preparing declarations form for monthly taxes and employee/employer social security contributions, creating a file containing all data to comply with legal regulations.

HR:

• Planning and supervising, in close coordination with HR department the associated processes (recruitment, training/induction/briefing, evaluation, etc.) of the national staff and the administrative and logistic processes (end of contract, accommodation, extension of mission, etc) of the international staff of the project in order to ensure an efficient staff sizing, facilitating its reception, movements and legal compliance

• In collaboration with the Medical Activity Manager, planning/updating the roaster of staff member, ensuring that all shifts and positions are covered

• Responsible for organizing and facilitating learning and development activities for project staff, in close coordination with the HR development manager

• In close collaboration with the Project Coordinator, defining/updating the project security policy, implementing the technical aspects of the risk reduction policy  in order to ensure people’s security.
•  Participating in monthly reports according to guidelines

Logistics:

• Supervising a support structure and the timely execution of all curative and preventive maintenance and repairs for the effective management of all MSF equipment and facilities in order to ensure its good condition and usability. Supervising and training the teams of drivers and any other staff involved in vehicle management in order to ensure their operating capabilities
• Supervising, planning and guaranteeing the quality of construction and rehabilitation projects and the first line ICT support
• Ensure construction/rehabilitation works and energy/electricity installation/maintenance

• Implementing, in conjunction with the line manager the water  sanitation activities planned for the Project, proposing improvements when necessary, in order to ensure project healthy conditions.

Supply:

• Coordinating, in close collaboration with the Medical Referent in the project and the Supply Coordinator, the supply chain processes and systems, keeping updated information on stocks (expiry dates, security level, pipeline and lead times) in order to ensure availability of all the medical and non-medical material and related services under optimal conditions.
• Supervising administration related activities, in close relation with the Finance Manager and in accordance with the MSF purchasing and payment procedures for the mission

Requirements:

Education: university degree in human resouces, or business administration, or finance, or relevant education

Experience: essential 2-3 years of previous experience in similar roles. Desirable previous experience in humanitarian aid organization. Knowledge of Daoura area is desirable.

Language: Arabic and English (spoken/written fluency) are mandatory. French is a plus.

Computer literacy is mandatory: excel, word, outlook and mailbox communication

Competencies:

Commitment to MSF principles and value is mandatory (MSF aim to respect patient’s right and dignity, according to MSF protocols and values)

Behavioral flexibility and open mindedness (commitment to work/collaborate respectfully with people from various background, origin, religion, etc.)

Teamwork and cooperation: MSF aim to provide medical care in a multi disciplinary approach – willingless to respectfully work with other medical, paramedical and psycho-social components

People management and development

Results and quality orientation.