Senior Executive Assistant

Tasks and Responsibilities

1. Develop and maintain standard operating procedures for office management and ensure that these are being implemented by CERD President Office team;
2. Manage day-to-day operation of CERD President’s office, handle requests and channel queries or complaints appropriately;
3. Pro-actively manage CERD President’s calendar, organize and schedule meetings with internal and external stakeholders, and act as a liaison between CERD President, staff and project teams;
4. Communicate directly, upon CERD President’s request, with managers of externally funded projects on project related matters and initiatives;
5. Attend meetings with CERD President upon her request, take minutes of meetings, record the agreed upon action points, and do the necessary follow-up to ensure timely and accurate submission of deliverables;
6. Organize CERD President’s media appearances and public speaking engagements, maintain her social media presence, and manage her calendar of events;
7. Coordinate with the Communication team in revising and in distributing CERD President’s press releases, news articles and online postings;
8. Support CERD President in preparing memos, official letters, reports and presentations;
9. Issue and coordinate reports, presentations and documentation for CERD S2R2 Steering Committee meetings;
10. Provide support to CERD President Office team, coach them, provide feedback on their performance, and work on building their capacities to improve productivity and quality of work;
11. Develop and carry out efficient documentation and maintain filing and archiving systems, both printed and electronic versions;
12. Perform other tasks related to the program objectives as assigned by CERD President or S2R2 Steering Committee.

Educational Background

1. Bachelor degree in Business Administration or related fields.
2. MBA degree is a plus.

Previous Experience

1. Minimum of 10 years of experience working in providing executive support for senior management;
2. Experience working with donor-funded programs;
3. Experience working with education sector is a plus;
4. Proven experience in handling business processes with general experience in office management, communication, branding, and project management;
5. Experience in preparing reports and delivering presentations for senior management.

Behavioral Skills

1. Highly organized and able to manage multiple projects at once;
2. Ability to work under pressure with attention to details and effective follow up;
3. Integrity and deep understanding of data privacy standards;
4. Ability to demonstrate commitment to achieving the end result;
5. Ability to listen to others, correctly interpret messages and respond appropriately.

Technical and computer skills

1. Project management skills with a history of delivering on results-driven projects;
2. Ability to develop or use systems to organize and keep track of information;
3. Digitally savvy with advanced knowledge of MS Office and of document management systems;
4. Familiarity with online calendars and cloud-based systems.