Grants Officer

Major Activities

Strategic and operational

• Act as primary contact and focal person for the assigned portfolios

• Establish and maintain effective communication with inter-departmental heads and key staff to ensure effective implementation of the contractual obligation

• Prepare project documents in close coordination with relevant departments (operations, Technical, finance) for new funding/donors

• Keep track of all deliverables due from all departments and make sure that they are received in time to keep in line with the project implementation plan

• In coordination with the Grants Manager, CDO and alongside the Finance, Technical, Operation, HR and M&E take the lead on developing new projects across Lebanon, in accordance with the organization strategy

• Undertake due diligence on the viability of potential new partnerships

• Maintain and develop working relationships with existing donors and explore opportunities to renew potential partnerships in line with the programme priorities

• Organize and facilitate the Planning Meetings/kick-off  for new projects, in collaboration  with Operations, Technical Managers, Finance, HR and M&E departments/units

• Work closely with the relevant departments to ensure that all partnership opportunities conform to B&Z and in-country laws and regulations

• Contribute to organizational capacity assessment and assist with capacity building planning

• Prepare project-specific reporting templates and tools in line with donor requirements

• Following up on all Project Partnerships’ reporting deadlines and assist in the pre-submission final checks and reconciliation in coordination with Reporting Officers and Project/Program Managers.

• Undertake other duties as required by the Grants Manager and the Chief Development Officer

• Take the lead on arranging and holding kick off meetings

• Contribute to the development of high quality Project concept notes and Proposals

• Update Grants Unit trackers and tools

• Assess call for funds while focusing on the compliance of the calls.

Competencies

• Ability to work closely in multicultural work environment

• Ability to plan and implement effective and accountable-oriented communication with a variety of partners and donors.

• Proficiency in Microsoft Office and Google Suit instruments.

• Flexibility to accept and conduct ad hoc tasks and urgent requests.

• Ability to work under changing and challenging work conditions.

• Ability to use interpersonal, conflict prevention and conflict resolution skills internally and externally.

• Self motivation and initiation is a plus.

• Proven fluency in spoken and written English and Arabic is required.