Administrator

The main duties and responsibilities are:

• Liaise with executive and senior administrative to handle requests and queries from MSL managers;
• Develop and maintain a filing system (classification and archiving);
• Supervise and maintain an updated contact list with the secretary in Badaro’s headquarters; 
• Maintain and update supplies/ equipment inventory and assume responsibility for office supplies in Badaro’s headquarters;
• Generate memos, emails and reports when appropriate, ensuring that deadlines are met, and work is completely correct;
• Organize and follow up (expiry dates, renewals etc.)  on current contracts (maintenance, insurance, projects etc.);
• Take in charge the data backup on the server;
• Take in charge official procedures related to grant management and projects with MoI (yearly), MoJ, MoSA, MoPH, and NGOs;
• Archive communication material no longer needed;
• Develop and update administrative systems to make them more efficient and resolve administrative problems;
• Help in the recruitment process with The HR manager;
• Draft employment contracts upon the requests of the HR manager;
• Draft different contracts and agreements upon the request of the Executive Management team (Executive Director, Financial Manager etc.);
• Coordinate with the IT to fulfil necessary technology requirements of new hires including, not limited to laptop, mail, and access rights;
• Present induction and onboarding sessions for new joiners at Badaro’s headquarter to facilitate integration in MS culture, management, working environment and policies;
• Skill and Knowledge of office management systems and procedures;

The KSA of the position are:

• Bachelor in business management, management information systems, HR, law , or related field;
• Outstanding organizational skills with the ability to multi-tasks;
• Experience in HR field and / or law firm is highly recommended;
• Excellent communication skills trilangual (written and verbal);
• Excellent time-management skills;
• Details oriented;
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular);
• Reporting and problem-solving skills;
• Self-confidence and honesty;
• Ability to wok under pressure;
• Accuracy and transparency;
• Flexibility in dealing with others;
• Confidentiality of information;
• Team work spirit.