Organizational Context
Eight years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with nearly 950,000 Syrian refugees registered with UNHCR, about 20,000 refugees of other origins - mostly Iraqi - and Palestine refugees under UNRWA’s mandate. There are no formal camps for Syrian refugees in Lebanon, and refugees are living in hundreds of communities and locations across the country.
The refugee response is led by the Government and UNHCR and UNDP, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 150 UN agencies, national and international NGO partners [over 150 actors, including UN agencies, national and international NGOs and Ministries] in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and vulnerable Lebanese communities. The Lebanon Chapter of the Response Plan falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.
The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and is currently operating with around 650 staff. Aside from the country office in the capital city of Beirut, UNHCR has field offices in Mount Lebanon, Qobayat, Tripoli, Tyre and Zahle.
UNHCR is currently reviewing and refining its Global Fleet Management (GFM) function, which is based in Budapest, Hungary. As part of the review, vehicle booking and sharing has been identified as a priority for future development. UNHCR Beirut has taken the lead in providing an innovative solution to the booking and use of the local UNHCR vehicle fleet. UNHCR Beirut has proposed the creation and use of a car-pooling platform in the entire UNHCR Lebanon Operation. UNHCR Lebanon has been chosen as the pilot country for the platform due to the proactive and solutions-oriented approach of the office, the fleet size and utilization rates of UNHCR Lebanon, the geographical scope and the infrastructure of the country. The pilot period will serve to determine the validity and feasibility of the car-pooling platform. UNHCR Beirut is currently looking for an intern to assist with the new project during the pilot period.
Under the direct supervision and guidance of UNHCR Fleet Manager in Beirut, the intern is expected to have the following duties and responsibilities.
Functional Statement
- Describe the accountabilities, responsibilities and authorities associated with the position.
- Assist Fleet Manager in data collection and analysis of new e-Booking Application
- Provide support for Dispatchers, Drivers and colleagues with use of e-Booking Application
- Monitor that the required location zones are created in the system and create them as needed
- Answer general queries by email, telephone or in person about the e-Booking Application
- Ensure that all Drivers are using RFID cards on a daily basis
- Insert information of new colleagues into e-Booking Application
- Report any bugs or problems with e-Booking Application to the Fleet Manager
- Assist the Fleet Manager to train users on e-Booking Application
- Liaise with Dispatchers in the field offices on a weekly basis for updates and information sharing
- Any other fleet management tasks as required
Intervention Sectors
Refugees
Location
- Lebanon
- Beirut
- Beirut
Application Deadline
Organisation
Salary Range
< 800 (USD)
Contract Type
Full Time
Application Submission Guidelines
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://lb.unhcrjobs.org/ no later than COB 18/02/2020.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Eligibility
In order to be considered for an internship, candidates must meet the following eligibility criteria:
Recent graduate (those persons who completed their studies within one year of applying) or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization.
An individual whose father, mother, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.
Requires a Cover Letter?
Yes
Experience Requirements
No experience required
Education Degree
Bachelor Degree
Education Degree Details
Essential Minimum Qualifications and Professional Experience Required
University Degree in Administration, Business, Logistics or related field
Proficiency in Arabic and English, knowledge of French is an asset
Excellent communication and interpersonal skills
Positive attitude and ability to work in project teams
Ability to work under pressure and to meet deadlines
Motivated self-starter
Computer proficiency (Excel, Word, PowerPoint)
University Degree in Administration, Business, Logistics or related field
Proficiency in Arabic and English, knowledge of French is an asset
Excellent communication and interpersonal skills
Positive attitude and ability to work in project teams
Ability to work under pressure and to meet deadlines
Motivated self-starter
Computer proficiency (Excel, Word, PowerPoint)
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No