Project Assistant

Overall purpose of the role: He/she is responsible for the documentation of all project activities following DRC/ donor reporting tools. He/she will ensure day-to-day follow-up with trainers/coaches on beneficiaries’ attendance, and provides a daily report to DRC G&CE assistant.

Responsibilities:

• Coordinate and prepare for all projects activities(accelerate and learning skills,training sessions, awareness sessions, life skills sessions, and events).
• Responsible for collecting attendance sheet for all projects activities (training sessions, awareness sessions, life skills sessions, and events) following DRC’s standard attendance template.
• With the support of DRC’s G&CE Assistant, enter beneficiaries data to UNHCR’s CDC reporting tool.
• Participate in the identification of new outreach methods for the beneficiaries.
• Assist in the filing system (hard & soft copies) of the attendance documents.
• Regularly scan and organize attendance sheets.
• Follow-up on a daily basis with the trainers/coaches to ensure accurate attendance record.
• Closely coordinates with the info desk assistant to identify beneficiaries for activities.
• Ensure the good follow up and regular checkup of the data.
• Ensure the availability of accurate, correct and complete data.
• Ensure communication and information sharing on relevant issues with DRC and Akkarouna relevant staff.
• Identify the CDC group and follow up with them to coordinate the monthly meeting, and capacity building.
• Prepare for events in terms of planning, implementation and evaluation.
• Provide the needed materials for the classes. · Ensure to guarantee the data privacy and confidentiality. · Ensure data safety through a proper data backup system. · Provide assistance in all data related activities in the programme upon request. · Flexible for any needed help in data collection, reports, and documents requested by DRC / Akkarouna relevant staff. · Performs any other tasks, as requested.

Experience and technical competencies:

• Previous experience in working with NGOs.
• Excellent expertise in Microsoft Excel
• Strong communication and interpersonal skills
• Commitment to human rights, gender equality, and non-discrimination
• Excellent knowledge of Microsoft office package.
• Excellent written and verbal communication skills in both English and Arabic.
• Experience in data entry and/or administrative work.
• Strong organizational and analytical skills.
• Strong time management abilities