HR Officer

Functional Prerequisite

• 5 years’ HR experience preferably in a nonprofit or voluntary association.
• Good knowledge of human resource management.
• Good knowledge of Lebanese Labor and Employment Law.
• Knowledge of office administration.
• Good computer skills and knowledge of PC platforms and applications.
• Relevant university degree in management or business.
• Attention to detail and high level of accuracy
• Excellent interpersonal and teambuilding skills.
• Effective verbal, listening and written communication skills.
• Fluency in Arabic and English
• Problems solving abilities.
• Negotiation and mediation skills.

Responsibilities:

General HR issues:

• Provide assistance and support to the HR Coordinator as well as the Logistic Admin Manager (LAM) head of Support Unit
• Regularly update the staff contact list and organizational chart
• Support the HR Coordinator in the preparation of the payroll and its sub-calculations.
• Maintain an orderly and safe HR archive according to GDPR regulations.
• Support the implementation of HR strategies and procedures in line with NPA HR Policy and Lebanese employment laws.
• Administration of database of staff contracts, benefits and entitlements
• Dissemination of HR knowledge and awareness on HR policies within NPA Lebanon
• Contribution to the elaboration of internal Standard Operating Procedures (SOPs) in HR management, in consultation with the HR Coordinator
• Research of precedents and analysis of the merits of specific HR requests and presentation of recommendations/solutions to supervisor
• Planning, organizing and making logistical arrangements for workshops, corporate meetings, and retreats

Recruitment

• Support HR Coordinator in updating tools for recruitment
• Support HR Coordinator and Program Managers in preparation of job descriptions, job announcements
• Prepare and support new hires with inductions and ‘Getting started’
• Conduct reference checks and other related due diligence checks
• Prepare job offers and employment contracts for staff

Personnel management

• Support HR Coordinator in collecting the timesheets, monitor and review them, and have approval from managers.
• Support HR Coordinator and PM to systematically plan for annual Leave in a manner that does not compromise the work.
• Development and implementation of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.
• Oral and written response to staff inquiries regarding their conditions of employment; drafting of correspondence in relation to any inquiries.

Staff Performance Appraisal and competence development

• Support HR coordinator in facilitating for PMs staff evaluations according to the HR handbook
• Design and presentation of training materials and course outlines
• Coordination the collection of feedback on learning events and presentation of results for review purposes
• Conduct surveys and all staff questionnaires 
• Prepare presentation training materials and course outlines

N.B NPA has offices in Beirut and other Cities within Lebanon and the role will involve travel to all offices to support HR activities.

The HR Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner