The ECHO Office in Beirut is seeking to recruit one national staff to be based in Beirut for the following position of Administrative & Finance Assistant | Reference: AFA 2020-01

As a part of the Beirut country team, the administrative and finance assistant will carry out activities such as:

Budget & Finance: Prepares the annual budget and its amendments, reviews and ensures eligibility and accuracy of invoices, creates orders and payment, prepares bank and petty cash disbursements, reviews the draft monthly financial reports, performs monthly financial closures, follows-outstanding cash advances, conducts cash count, monitor the monthly cash position and forecast reports, Maintains the petty cash boxes, cheque books, ensure that bank account statements are updated, maintains the budget forecast, manages financial archives.

Human Resources: Assists in the recruitment process, prepares employment contracts, prepares & pay monthly salaries, maintains an overview of expatriate staff’s visa and residence permit, maintains national personnel files, follows-up office rolling plan, follow-up Medical/Accident insurance, carries out briefing of newly recruited personnel.

General Administration Support: Drafts administrative and financial notes, updates Fiche Bureau, report any irregularities with financial, administrative, personnel or logistic matters, plays an active role in procurement of goods and services for office, maintains records of lease and service contracts, manages vehicle taxes and insurance, coordinates exemption requests and follows-up VAT reimbursements status with the EU Delegation, maintains the electronic filing structure, maintains and updates administrative and financial files, maintains appropriate contacts with government offices and officials of various local organizations, deals with travel arrangements for the office personnel.

Knowledge and Experience:

Minimum 4 years of relevant work experience at national or international level in the area of administration or programme support service including experience in procurement, human resources and finances;

Previous experience in a Governmental or other International Organisation is an advantage;

Very Good drafting skills.

Good communication skills.

Capable of working under pressure in a multitasking position.

Ability to work in a multicultural environment.

Experience in the usage of computers and office software packages (MS Word, Excel, etc).