Capital Human Resources Assistant

1. 1. POSITION GENERAL OBJECTIVE

Support the Human Resources Coordinator in order to enhance (qualitatively and quantitively) the services provided by the Human Resources Department in the mission.

1. 2.  POSITON SPECIFIC OBJECTIVES AND TASKS.

Objective 1: Support recruitments process (20%)

Tasks:

Post all vacancies for the mission on relevant websites and email them to mailing list

Plan written tests and interviews, invite applicants

Look for new recruitment sources

Prober filing and documentation for recruitment processes in HRIS and NHF to be ready for audit.

Support the HR Coordinator in planning and conducting recruitments for senior national and expat positions.

Objective 2: Support the day to day HR administrative process in Beirut (30%)

Expatriate administrative process

Tasks:

Prepare flight bookings liaise with expatriate and travel agent for best options

Support the management of accommodation bookings (GH and hotels)

Support leave requests and leaves follow up

Support the preparation of perdiems

Organize briefings with coordination employees for new expatriates

Maintain excellent filing and archiving of the Expats files

Ensure the appropriate up-dating of information in the HRIS

Objective 3: Support the training function of Human Resources Coordination (40%)

Management of Virtual Campus (dedicated training website)

Tasks:

Enroll new employees in Virtual Campus and send them welcome email

Activate the training requested by any employee (weekly)

Troubleshoot and liaise with HRCO/HQ for any technical problem,

Support HR Coordinator in export a weekly follow up of trainings done, analysis and flag the employees who are late on their commitments.

Support the HR coordinator in the onboarding process and arrange for inductions as requested.

Maintain excellent filing and archiving of the files

plan with HR CO and the bases for coming inductions.

Support trainings on HR related topics

Tasks:

Develop training material on specific HR topics

Organize training sessions and support the presentation during sessions

Objective 4: Secretarial support in various HR tasks (10%)

Tasks:

Translate to/from Arabic/English as needed (memos, messages, letters, meeting minutes, e-mails…)

Cooperate with logs in preparation of Action Against Hunger ID Cards for all new employees

Proper follow up with the HRM in Beirut and the ADMIN department for due payments and secure requested documentation/ relevant forms with validations.

Objective 5 : Security

Tasks:

Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.

Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 6: Support humanitarian activities of Action Against Hunger

Tasks:

Support the emergency interventions of the organization as per the employee’s abilities.

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

Promote Gender Balance in teams when recruiting

KNOWLEDGE AND EXPERIENCE REQUIRED:

Training:

Bachelor in HR, business administration or another relevant Diploma.

Other related training courses is a plus.

Technical specific knowledge:

HR knowledge about recruitment, training and administrative follow up an asset

Knowledge of NSSF, Ministry of Labor and Ministry of Finance requirements for employers an asset

Previous experience:

Ideally 2 years of experience as HR assistant, Secretary, Administrative assistant or Customer service

Experience in using relevant HR software’s and personnel management tools.

Experience in organizing training’s

Experience in developing training materials/conducting trainings is an asset

Humanitarian sector knowledge:

Not required.

Action Against the Hunger knowledge:

Not required

Languages:

Fluent in English and Arabic.

Excellent knowledge of written Arabic and English and ability to translate to/from English/Arabic a strong asset

IT and specific systems:

Excellent knowledge of Excel and Office Package a must.

Mobility (national/ international)

Occasional day trips to the Zahle and Tyre