Project Coordinator

JOB TITLE: Project Coordinator

LOCATION: Beirut, Lebanon

ABAAD PURPOSE:

ABAAD aims at achieving gender equality as an essential condition to sustainable social and economic development in the MENA region. ABAAD has a proven record in working in addressing GBV in emergency settings.

JOB PURPOSE:

The Project Coordinator will oversee the implementation, evaluation and tracking the progress of the project to meet its designed objectives.

REPORTING LINES:

Post holder reports to:  Senior Projects Coordinator

KEY RESPONSIBILITIES:

• Responsible of the management and implementation of the project activities
• Responsible of grant management including budget, procurement
• Prepare work plans, follow up on field implementation with Implementation unit for  timely and efficient implementation
• Develop budget spending plan for the efficient and effective implementation of the project within the set budget parameters;
• Develop a schedule for project completion that effectively allocates the resources to the activities;

• Develop, in close coordination with the MEL team, a MEL framework, in addition to all other MEL tools required for the effective implementation of the project including measurable indicators;
• Develop forms and records to document project activities as per the donor’s and ABAAD’s internal requirements
• Set-up files to ensure that all project information is appropriately documented and secured;
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project;
• Establish a communication plan to update stakeholders including project staff in the organization on the progress and impact of the project;
• Review the quality of the work completed with the project support team on a regular basis to ensure that it meets the project standards;
• Ensure the project implementation is in compliance with all donors’/partners’ procedures and regulations (procurement, financial, etc…);
• Monitor and approve all budgeted project expenditures;
• Monitor any potential risks, through developing risk-management plan to avoid any delay or challenges that might affect the effectiveness of the project implementation;
• Capture learning and document the work of successful stories, to ensure that the projects’ inputs are producing positive results in the lives of persons of concern
• Write narrative reports on the project for management and for donors;
• Facilitate learning and linkages among local staff and partner organizations;
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly);
• Manage all project funds according to established accounting policies and procedures;
• Ensure that all financial records for the project are up to date;
• Work closely with the finance officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;
• Ensure that the project deliverables are on time, within budget and at the required level of quality;
• Evaluate the outcomes of the project as established during the planning phase
• Prepare payment and cash requests as needed;

SKILLS AND COMPETENCE:

• Minimum of five years of experiences (NGO is a must)
• University degree in social science or related discipline, including gender and development;
• Proven track record of working in a similar capacity with the national and/or international NGOs in the region;
• Knowledge of gender and gender equality;
• Experience in field coordination, monitoring and follow up;
• Experience in project management and coordination;
• Highly skilled in report writing in both languages (Arabic and English – French is a plus);
• Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with others and as part of a team;
• Knowledge and skills in computer usage including word, excel, power point, Good organizational skills;
• Demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards.
• Takes responsibility for own work and delegated project/processes (including some leadership);
• Anticipates problems and regularly provides solutions.