Awards Coordinator - Beirut

ROLE PURPOSE: The purpose of this post is support the Award and Business Development Manager in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments. Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.  This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements. This role will work closely with Program Implementation/ Operations, PDQ and Finance on financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently or intensively.

SCOPE OF ROLE:

Reports to: Awards and Business Development Manager

KEY AREAS OF ACCOUNTABILITY:

Working effectively with others

- Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports.

- Support the delivery of capacity building to other teams in the Country Office and to Partner organisations.

- Build relationships with the region and centre and support in the escalation of issues if required.

Communicating with impact

- Support the development of high quality reports through planning and coordination with Operations, MEAL, Program development and Quality, Finance and other teams.

- Coordinate and review donor reports including adequate planning to ensure deadlines are met.

- Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates.

- Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award.

Compliance (systems, processes, donor)

- Understanding of SCI processes and other key donor requirements and communication and adherence to these.

- Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality.

- Accountable for driving AMS data completeness and quality for relevant awards.

- Support kick off meetings led by the Award Manager and the communication of compliance requirements across the Country Office.

Monitoring and Analysis

- Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified.

- Understanding of Donor record  budget codes and ability to work with Program team to determine appropriate structure.

- Knowledge of donor budgeting formats to support budget holder understanding.

Portfolio management and strategy

- Support Awards and Business Development Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these.

- Produce management reports and escalate identified portfolio issues in a timely manner.

- Support Awards and Business Development Manager on the regular award review processes on designated awards.

QUALIFICATIONS AND EXPERIENCE:

- Professional qualification in Business, International Development, Finance/Accounting or similar

- University degree in International Development, Business Administration or Finance

- Highly developed interpersonal and English communication skills including influencing, negotiation and coaching

- Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)  

- Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches 

- Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must

- Ability to proactively identify issues and problem solving skills to address these

- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team

- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures

- Excellent time management and planning capacity

- Availability and willingness to work extra hours during times of humanitarian response