Logistics Specialist Consultant

Duties and Responsibilities:

Supply chain:

• • • Review all grants Procurement Plan in place and support Operations department on their revision, development, follow up and implementation.
    • Develop Master Procurement Plan and supply chain strategy document (including sourcing options identification) on main complex and technical procurement. Ensure that all technical resources are actively participating and supporting such procurement type and volume.
    • Ensure Medical stock and warehousing management is implemented according to RI and donors policies and procedures and Operations teams is trained and autonomous on Warehouse management and reporting.
• Outputs:
  • • Meetings with each grant lead to review and update Procurement Plan
    • Master Procurement Plan
    • Strategy for Supply Chain document
    • Warehouse management training and RI warehousing tools full implementation

Coordination and Strategic Engagement:

• • • Ensure Operations is actively coordinating within Logistics Sector-related working groups, including for LCRP, LEA and EOC emergencies and LHIF coordination in Lebanon and is leading efficiently BHA/OFDA consortium logistics group.
    • Identify, develop and organize logistics training to key staff identified and partners: supply chain workshop, Operations staff required on stock management.
    • S/he will shadow and mentor the Ops Coordinator on all internal and external coordination meeting at country level (CO coordination, grants review, compliance, Operations department meetings) and provide inputs related on proposals, budgets, donors reporting when applicable
    • Support Operations Coordinator with inputting on strategic planning related to Operations department for Country Strategy and Contingency Plans.
• Output:
  • • BHA/OFDA Consortium Logistics Group TOR
    • Lebanon Logistics coordination mapping
    • Review and guidance related to grant management meeting (mobilization, BVA, closing, etc.)

Team Management:

• • • Review and ensure Country Operations department set up is adapted to country program activities type, volume and set up. Provide recommendations accordingly.
    • Support Operations Coordinator with approaches for enhanced team management to build team spirit, motivation, cohesion, etc.
    • Ensure internal communication and coordination are efficient and adapted to Country Program set up
• Output
  • • Recommended organization structure reviewed and agreed with SMT
    • Depending on funding, finalize job descriptions for positions and support recruitment.  Ensure all staff have up-to-date and accurate TORs, to be revised in coordination with HR department.
    • Create communication and reporting norms for Operations department with office staff and management (procurement tracker, warehouse, action plans, etc...)