Shelter Program Manager

ABOUT THE STRUCTURE…

Solidarités International is an International NGO working with vulnerable populations, mainly victims of armed conflicts and natural disasters. Specialized for nearly 40 years in the coverage of vital needs, S.I. takes charge of emergency and reconstruction programs.

With respect for cultures and close to the people, Solidarités International implements its programs by combining its skills with those of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2200 local employees, are today present in 18 countries in Asia, Middle East, Africa and Caribbean where they are particularly committed to fighting diseases related to unsafe water but also in the essential area of food security and livelihoods.

ABOUT THE JOB

List of main activities:

Diagnosis and project design

• Participate in the preparation and implementation of diagnostics
• Participate in the design and the financial dimension of the human and logistical programs to implement
• Prepare the appendixes and technical chapters (of logical framework) of operation proposals
• Implement activities in compliance with the annual operational strategy, Solidarity International technical requirements, and donor criteria

Implementation and operational monitoring

• Plan and oversee the implementation of program Shelter that (s)he is responsible for, both on-time and within the set technical specifications
• Plan the activity or activities – Emergency shelter and WASH distribution, Cash for Shelter rehabilitation, Emergency Cash Assistance and WASH rehabilitation, and  with the support Departments (administrative, logistics), according to objectives
• Propose and develop indicators for monitoring program activities of Shelter & WASH rehabilitation (through Cash) and Emergency Cash assistance, and context
• Use management, activity, results, and context monitoring tools
• Respect SI procedures
• Provide support and advice to the logistics base for the purchase of materials specific to activities of Shelter and WASH rehabilitation and Cash assistance
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations
• Propose adjustments to programs if necessary
• Ensure the achievement of results of the programs (s)he is responsible for
• Anticipate the difficulties associated with conducting activities of Shelter & WASH rehabilitation (through Cash) and Emergency Cash assistance  and help solve problems related to programs
• Propose program changes according to the changing environment and indicators
• In collaboration with the administrative service, contribute to the development of program budgets, budget follow up and proposal budgets for the program parts
• Develop the state of needs and the Treasury requests with activity managers
• Report the state of decentralized inventory to the logistics department (“field” inventory)

Capitalization

• Write the capitalization documents in accordance with SI tools
• Prepare handover reports before the end of his/her employment contract and forward them to concerned parties in the mission and at headquarters
• Ensure diffusion of SI technical documentation

HRM      

• Participate in validating recruitment for the national technical staff (Activity Manager, Team leader and officer)
• With the administrative department, define the prerequisites for the WASH, shelter and cash distribution vacant positions and, if necessary, adapt the referent job profile.
• Welcome and brief new employees or volunteers working under his/her responsibility
• Implement training related to operational requirements of shelter & WASH rehabilitation (through Cash) and Emergency Cash assistance and the identified training needs
• Manage and support the team under his/her responsibility
• Conduct workshops and regular or ad hoc meetings
• Evaluate the performances of his/her team members
• Identify potential changes in members of his/her team(s) and provide feedback to the Program Manager / HR Desk Referent
• Make sure his/her team(s) follow the safety rules

Reporting / communications / representation

• Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
• Write reports and annexes concerning his/her activity(ies) for donor reports and/or amendment
• Ensure compliance with reporting deadlines and guidelines
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Program Manager and Program Coordinator
• Assure Solidarités International’s representation in the meetings or forums concerning the program in his/her place of employment
• Represent SI on request and/or delegation
• Respond to the requirements of Headquarters concerning specific needs
• Write the administrative documents to be signed (MOU, handover…) jointly with governmental authorities, communities or partners

The Program Manager may be asked to drive SI cars and respecting the driving policies set by the logistic department and attached to this document.

POSITION OF THE POST IN THE ORGANIZATIONAL CHART (hierarchical and functional relationships)

Under the hierarchical authority of: Shelter Coordinator

Hierarchical authority over: Direct assistants, Activity Manager

Under the functional authority of: WASH and Technical coordinator

CANDIDATE PROFILE

• Degree in Civil engineering or Architecture or similar
• Previous experience in Construction and rehabilitation works
• Previous experience in WASH project would be a plus
• Previous experience in Project Management
• Previous team management experience
• Previous experience in humanitarian field
• Previous experience in Humanitarian cash program
• Fluent spoken and written Arabic and English
• Good analytical ability
• Good reporting skills
• Leadership skills and teaching abilities
• Strong social and communication skills
• Calm, diplomatic, understanding problem solver and patient
• Sound knowledge of office software’s
• Knowledge of the implementation zone (Beirut area)
• Valid driving license

SI WILL OFFER YOU

A salaried post: 2,000 USD – Basic salary

Vacation: 1.5 Paid Leaves/month

Social and medical cover.