Shelter Coordinator _ Generic Posting

Department/Division:

Programmes

Unit:

Humanitarian Response/Programmes

Category:

Coordinator – national

Work Location:

Beirut

Job Summary:

Shelter Coordinator to provide technical support for CARE's shelter projects, working with the Shelter PM and our local partners who are implementing. The candidate will be expected to take part in local and national Shelter coordination meetings and keep up to date technical guideline and ensure quality as per national standard operation procedures, donor agreement and CARE guidelines.    

Working Conditions:

This position will be based in Beirut  

Employment Start Date:

ASAP (upon availability of funding)

Duration of Contract:

12 months (renewable upon availability of funding)

Contract Type:

Fixed term

Other contract elements:

Benefits: Social security/Health Insurance & Transport allowance.

The direct supervisor reserves the right to adapt this job description at any time during employment according to needs.

Any extension of this contract is dependent on performance review and funding availability.

Education & Certification:

Bachelor or master’s degree in development, socio-economics, humanitarian affairs or equivalent. Alternatively, bachelor or Master degree in civil engineering, urban planning or architecture.

Minimum Education Level:

Bachelor degree

Proven Experience:

At least 5 years of experience as a project manager in Shelter implementation

Desirable: At least 1 years of experience in coordination activities. 

IT / Software / Technical Skills:

Familiarity with MS Office software, Excel

Desirable: Working knowledge of power BI, and engineering design software (e.g. AutoCAD, WaterCAD, EPANET).

Language Skills:

Language                Speaking                                Reading                  Writing

Arabic                     Fluent/Mother tongue               Professional           Professional

English                      Fluent/Mother tongue           Professional           Professional

French                      Optional                             Optional                    Optional

Competencies

• Familiarity with humanitarian interventions in support to the urban poor.
• Strong capacities in project cycle management and budget follow-up.
• Outstanding skills in establishing partnerships and strengthening capacity of local partners (NGOs, CBOs, CSOs).
• Excellent capacity to supervise local partner organizations in a sub-grantee relationship.
• Strong capacity to interface with local communities and with beneficiary groups.
• Good understanding of the humanitarian principles and mandate.
• Familiarity with the Lebanese humanitarian context and the Syrian crisis.
• Very good communication, coordination and diplomacy.
• Integrity, fairness and impartiality.
• Ability to manage sensitive cases and confidential information.
• Adaptability and flexibility
• Ability to work under pressure

Desirable

• Knowledge of water, wastewater and construction national standards and common practices in Lebanon, and of international guidelines.
• Demonstrable experience in WASH and/or Shelter in international NGOs in Lebanon.
• Experience in managing BPRM grants.
• Knowledge of the socio-economics in urban Tripoli.

Detailed Responsibilities & Tasks

Responsibility #1: Project Implementation

Ensure project cycle management as detailed below:

• Ensure the overall project implementation as per national standards, donor agreement and CARE guidelines and agreed implementation strategy.
• Collaborate with the WASH Coordinator and with the Area Manager in the development of the project strategy/methodology, and ensure project implementation is carried out accordingly.
• Develop, update and follow up a detailed workplan, in line with donor agreement and in agreement with the CARE Lebanon Country Office.
• Participate in grant review meetings ensuring partner NGOs are compliant with donor regulations and are on track with spending.
• Make sure partner NGOs carry out works in accordance with agreed drawings, BoQs and specifications, and promptly address any discrepancies according to established procedures.
• Conduct regular field monitoring visits to provide support to partners and to ensure quality implementation.
• Ensure budget forecast and follow-up in collaboration with the finance department, according to CARE procedures, to track and manage partners’ and CARE’s spending.
• Ensure procurement orders are timely placed and communicated to the procurement department, according to CARE procedures.
• In collaboration with the partner NGOs, lead in the identification of beneficiaries in the targeted areas and ensure the high quality of the data collected during the assessments implemented by the project team and by the partners.
• Enhance referrals pathways and ensure communities’ knowledge about the project in close collaboration with the Area Manager and the partners.
• In support to the Monitoring and Evaluation Manager, and in collaboration with the WASH Coordinator, ensure the project is effectively monitored through regular data collection and analysis of key indicators, and ensure that processes and results are properly documented.
• Ensure proper documentation, tracking and filing of all project’s activities in line with project objectives, donor requirements, CARE compliance rules and implementation strategy.
• In case some of the project activities interface with infrastructure owned or managed by the Municipality or by the Water Establishment, ensure their approval during selection and planning, ensure that they are consistently kept up-to-date on implementation, and that completed works are handed over to them according to the established procedures if applicable.
• Ensure that gender, protection, environment and other important cross-cutting concerns are taken into account; ensure that activities reflect the needs of specific groups and individuals e.g. elderly, pregnant women, children, and people with disabilities.
• Ensure the confidentiality of beneficiaries’ data as per established guidelines.

Responsibility #2: Project Team Management

• Line Manage the project team: indicatively 1 WASH/Shelter officer and 1 Community Mobilization Officer.
• Closely monitor the two partner NGOs in planning and implementation of the activities in their responsibility.
• Build capacities of CARE project team and partners.
• Make sure all project team members have clear job descriptions and their job performances are evaluated accordingly.
• Identify learning and training opportunities for CARE project team.

Responsibility #3 : Representation and Coordination

• In close collaboration with the Area Manager and with the WASH Coordinator, ensure CARE representation in the relevant technical coordination meetings at field level.
• In close collaboration with the Area Manager and with the WASH Coordinator, ensure CARE’s representation in all relevant forums at the field level and vis-à-vis relevant actors as relevant to the project (municipalities, Water establishments, UN agencies, INGOs, local NGOs, community focal points, etc.).
• Support the Area Manager in the organization of field visits by donors, peer agencies, CARE Members, Media, etc.

Responsibility #4: Reporting & Information sharing

• Ensure partner NGOs regularly report to CARE according to established procedures.
• Draft narrative and quantitative reports as per CARE internal requirements and donor requirements.
• Ensure internal communication and information sharing on project with relevant staff (WASH Coordinator, Communication, Advocacy and Information management focal point, M&E team etc.).

The Project Manager will also have to fulfill any other task as requested by her/his supervisor depending on the programmatic priorities in the Field Offcer