Human Resources Officer

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role Summary:

The Human Resources Officer is responsible for conducting various HR activities across NRC Lebanon in line with NRC’s policies and procedures including recruitment, contracts management, data management, organizational charts, and implementation of the human resources management system.

Generic Responsibilities:

1. Ensure adherence with NRC policies, tools, handbooks and guidelines.
2. Implement delegated Human Resources function portfolio according to plan of action.
3. Prepare and develop status reports as required by management.
4. Ensure proper filing of documents.
5. Promote and share ideas for improvement of the support function.
6. Advise and support line managers and staff on HR procedures, policies, and documents required.
7. Implement and train staff on NRC’s recruitment policies and procedures.
8. Ensure compliance with NRC’s HR policies and procedures, and follow up on the standardization of procedures across all offices.
9. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific Responsibilities:

• Edit, unify, and develop Job Descriptions for NRC positions following set guidelines, grading profile, and the applicable generic forms, and provide support and guidance to field offices and staff.
• Carry out the recruitment process lifecycle including validation of requests, posting vacancies, processing applications and vacancies on the NRC’s applicable system, and shortlisting qualified candidates.
• Conduct behavioral interviews for shortlisted candidates for positions of a similar or lower grade and ensure providing supporting evidence on relevant competencies.
• Maintain updates and tracking of all on going recruitment activities using the applicable logs and reports, and ensure proper archiving of related files. Ensure that HR files are properly organized in office 365.
• Conduct reference checks for candidate using the applicable NRC minimum standards and applicable procedures.
• Report on a weekly basis and as requested on all recruitment activities and provide any needed analysis and suggestions for improvements.
• Maintain and update NRC’s organisational chart and provide customized charts as requested.
• Prepare, proofread, and administer contracts and the renewal letters for all NRC Lebanon National staff, and ensure that all documents required are received, valid, and properly filed.
• Participate in the implementation of the Human Resources Management System and administer the recruitment related part while ensuring that data is accurate and traceable
• Collaborate with the HR team members to collect, consolidate, and formulate the Monthly HR Report following the minimum standards on the national, regional, and global levels; and provide analysis and recommendation in coordination with the HR team and the line manager.
• Support in other HR related activities as requested.

Critical Interfaces:

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Work closely with all line managers on requests and HR procedural matters
• Coordinate and liaise on related recruitment and contracts matters with HR field staff
• Coordinate with external contacts with relation to HR forums, advertisement channels, job fairs

2. Competencies:

1. Professional Competencies:

These are skills, knowledge and experience that are important for effective performance.

• Minimum 2-3 years of experience in relevant HR role focusing on recruitment activities
• Bachelor degree in Business Administration, Human Resources, or any other related field
• Fluent in both Arabic and English, written and spoken
• Proficient in MS Office Applications mainly Word, Excel, and PowerPoint

• Excellent writing and reporting skills
• Proven experience in interviewing and job analysis, evaluation, and design

2. Behavioral Competencies:

• Planning and delivering results
• Analysing
• Communicating with impact and respect
• Working with People
• Coping with change
• Handling insecure environments