Project Manager

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Lebanon is responding to the Beirut explosion with a two-phased response; first line emergency aid for the first 3-6 months, aimed at the most vulnerable groups in the city such as LGBTQ communities, refugees, migrant workers, GBV survivors and the extreme poor. This phase will be followed by recovery and rehabilitation work, with strong civil society and advocacy components, and support to small businesses (SMEs), for the remaining 9 – 12 months. The response will be largely implemented through partners, with some Temporary Cash Assistance provided directly by Oxfam.

The Temporary Cash Assistance (TCA) team will be responsible for Oxfam’s emergency Temporary Cash Assistance programming that is being implemented in Beirut. In this context, Oxfam is working with local partners to support vulnerable and blast effected households in meeting their basic needs, as they begin to rebuild their lives.

Job Purpose

The Project Manager position will lead on and is accountable for all the programmatic, management and partnership aspects of the cash project in Beirut. He/she will oversee effective management and relationships with relevant external stakeholders, manage the interventions throughout the project cycle, including budget management (expenditure planning and expenditure monitoring), lead in preparing and developing high-quality programme plans, including Monitoring, Evaluation, Accountability and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation.

The Project Manager has 1 direct report (one Project Assistant). The Project Manager reports to the Beirut Response Coordinator.

Core Details:

Location: Beirut, Lebanon

Internal Grade: C2

Job Family: Programme

Hours of work:  40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to: Beirut Response Coordinator, with Matrix Management to the EFSL Coordinator

Staff reporting to this post: 1 Project Officer

Annual budget for the post: Approximately 800K USD

Key relationships/interactions: Emergency Food Security and Livelihoods (EFSL) Advisor, Beirut Response Projects Manager, Beirut Response Coordinator, TCA Project Assistant, Humanitarian Program Coordinator, Protection Advisor, Deputy Country Director, Liban Post, partner organisation, Monitoring, Evaluation, Accountability and Learning Officer, Monitoring, Evaluation, Accountability and Learning Coordinator

Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Project Cycle Management & Programme Quality

• Develop and oversee programme management instruments such as project workplans, spending plans, procurement plans – with an eye for continuous adaptation and improvement;
• Work closely with the EFSL Advisor, Protection Advisor, Beirut Projects Manager, and Beirut Response Coordinator, as well as support staff, to provide appropriate guidance to the implementing field team including partners;
• Ensure that all activities mainstream gender justice, protection and disability inclusion, as appropriate;
• Promote monitoring, evaluation, accountability and programme quality, by supporting the design and adaptation of monitoring frameworks, monitoring tools, and review and follow-up on findings, support learning reviews and evaluations, ensuring that learning from monitoring and evaluation informs continuous quality improvement of Oxfam’s cash programme;
• Provide robust monitoring of budgets and project spending trends, and propose budgetary adjustments;
• Lead on initiating relevant procurement processes, with support from Logistics, in line with programme spending and procurement planning;
• Liaise with finance and Liban Post to ensure campaigns are submitted on time, accurate and correct payments are made to beneficiary households on a weekly basis
• Ensure a constant and constructive relationship with partners and Liban Post in the areas of intervention, as well as other relevant stakeholders;
• Lead in preparing narrative progress reports for donors in collaboration with partners, project staff, technical advisors, Funding Coordinator and support teams. Ensure narrative reporting meets Oxfam and donor’s requirements;
• Ensure that risk management and contingency planning is included at all stages of the programmes;
• Ensure compliance with the rules and regulations of Oxfam and Oxfam’s donors.
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant;

People & Team Management

• Recruit and line manage relevant staff;
• Ensure staff are compliant with key internal procedures including security requirements and code of conduct;
• Solicit appropriate training and learning opportunities for team members in line with their performance objectives and ensure regular coaching of staff;
• Oversee performance management and staff development of team members, and provide necessary and timely feedback to all staff being directly managed;
• Ensure the physical welfare, well-being, and professional development of staff directly assigned to the project.

Working with Partners

• Lead on relationships with partners, including following up on the quality of the partnership, activity implementation in the field, the quality of implementation, and budget monitoring, while problem-solving any arising issues;
• Conduct regular onsite monitoring visits, track project progress and flag issues
• Oversee the monitoring of progress against project partnership agreements;
• Oversee activity and financial progress against project partnership agreements;
• Ensure appropriate support (financial, technical, implementation) for partners;
• Support Oxfam’s partners with relevant capacity building in line with mutually agreed capacity building plans.

Programme Design and Strategy

• Support concept note and proposal development including supporting on the design and implementation of any needs assessments exercises as relevant;

• Support in the identification of new partners in Oxfam’s areas of implementation;
• Support the further elaboration of a comprehensive recovery strategy for Oxfam’s Beirut Response;
• Support the improvement of the emergency response plan and its implementation, and ensure appropriate contingency plans and related preparedness and mitigation strategies, to ensure Oxfam’s humanitarian and recovery mandate continues to be met;
• Participate in the refinement of and update to the Oxfam Country Strategy in Lebanon, development of sector and project strategies, and learning reviews.

External representation

• Attend relevant sector coordination meetings (cash, protection) as appropriate and/or ensure that technical staff attend those meetings regularly and feed information for continuous programme adaptation and compliance with sector standards;
• Serve as project representative to external stakeholders, such as donors, Liban Post, Government of Lebanon authorities;
• Assist with the coordination of visits of donors, and/or partners related to the project.

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person specification

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Relationship Building: We understand the importance of building relationships, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Enabling:  We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.
• Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

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Essential - Experience, Knowledge, Qualifications & Competencies

• 3 to 5 years of experience within the humanitarian sector in Lebanon.
• Strong experience in cash and in protection programming. Protection professionals with experience in cash programming are strongly preferred.
• Project cycle management experience, including work planning, budgeting, reporting, and monitoring & evaluation
• Ability to work in partnership with civil society organizations in Lebanon, and with other stakeholders (e.g. Liban Post, local authorities)
• Demonstrable understanding of the gender dynamics of protection work, and ability to capture this in the analysis and design of protection activities, with a strong emphasis on the gendered aspects of conflict, violence and abuse
• Good written and spoken English is essential, as well as a good working knowledge of Arabic;

Desirable

• A Bachelor’s degree in a relevant discipline such as development studies or equivalent experience;
• Experience in working in an urban response
• Proven team leadership and ability to work independently as required
• Experience with Lebanese civil society organizations providing humanitarian assistance in the Beirut response

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.